Vacancy caducado!
JOB ANNOUNCEMENT
Administrative Assistant
VP of Instruction and Student Services and Dean of Students
(FT, 12 months)
Opening Date: November 13, 2019
Review Date: December 2, 2019
Closing Date: Open until filled
Location: Lummi main campus
Salary: $36,800 to $41,000 Max DOE
The salary placement upon hire will be based on the selected candidates education and relevant work experience as outlined in the job announcement and the established salary schedule for the classification of the position to be filled.
SCOPE OF WORK
This position is responsible to both the Vice President of Instruction and Student Services and the Dean of Students for administrative support ranging from complex to routine duties, all of which contribute to the efficient and professional operation of the Center for Student Success. The Administrative Assistant must have genuine appreciation for and understanding of protocol, discretion and professionalism, and be able to accept and assume responsibility.
DUTIES & RESPONSIBILITIES
1. Report to and work directly for both the Vice President of Instruction and Student Services to ensure smooth management and operation of the Office of VP of Instruction and Student Services and the Dean of Students to provide additional support as needed.
2. Answer and screen calls and respond to email requests in a timely manner.
3. Provide secretarial support to supervisors; coordinate office operations; manage calendars and schedules to make certain that identified priorities are addressed in a timely manner.
4. Follow up with appropriate staff to ensure requests and correspondence is responded to on a timely basis; establish tracking/feedback system to ensure issues are recorded, addressed and resolved, such as Curriculum Committee matters.
5. Follow the NWIC Catalog and Student Handbook when handling student grievance issues. Maintain confidentiality in all student matters.
6. Arrange travel, prepare itineraries, prepare and organize all background materials in advance.
7. Develop budget estimates, monitor and control budget status and expenditures, record maintenance including institutional or grant funds.
8. Assist in ensuring adherence to institutional procedures or funding agency guidelines regarding tasks such as budgeting, purchasing, and grant reporting.
9. Prepare documents such as those related to travel, purchasing, budget and event coordination.
10. Maintain a common filing system, for example, for all course syllabi.
11. Assist in updating handbooks/manuals for Center for Student Success.
12. Reconcile credit card statements, travel and other bills to receipts for submission to the Business Office in a timely manner.
13. Maintain records regarding vacation and leave requests for staff reporting to the VP of Instruction and Student Services and for the Dean of Students
14. Ensure a safe and healthy work environment by complying with the college health and safety policies.
15. Serve as departmental office manager, ensuring supplies and equipment in CSS are regularly stocked and maintained, including printers.
16. Other duties as appropriate assigned by supervisors.
SUPERVISOR RESPONSIBILITIES
There are no supervisory responsibilities assigned to this position
QUALIFICATIONS to perform the position successfully:
Minimum Qualifications:
Associate's degree in Business or related field
AND
5 years of prior experience in the field
Excellent computer/technology skills
Excellent communication, organizational and customer service skills
Experience with, and sensitivity to, Native American people and dealing with the barriers of entering post-secondary education programs
Other Qualifications:
Must have a current driver's license and driving abstract that meets employer qualifications for insurability.
Language Skills:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Mathematical Skills:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability:
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
Computer Skills:
To perform this job successfully, an individual should have knowledge of Cuff accounting software, design software; Internet software, order processing systems, spreadsheet and word processing software.
Other Skills and Abilities:
Ability to handle confidential and proprietary information with utmost discretion, judgment, respect, tact and poise
Experience working in higher education and with grants
Experience working with cuff accounts
Ability to represent the College in a positive and professional manner
Ability to maintain professional work relationships
Ability to work under stressful situations
Must communicate well orally and in writing
Must have excellent interpersonal/people skills
Ability to be a self-starter and sustain a high level of activity with minimal supervision
Ability to balance multiple issues and tasks
Strong typing and work processing skills
APPLICATION PROCESS
Interested individuals should submit the following application materials directly to the NWIC Human Resources Office only.
1. Cover letter addressing how you meet the position qualifications
2. NWIC Application
3. NWIC Equal Employment Opportunity (EEO) form
4. Current and complete professional resume
5. Copies of college transcripts (can submit unofficial copies at time of application)
6. Three letters of recommendation from persons, who are not members of your immediate family, who have firsthand knowledge of your qualifications for the position
7. If applicable to the position, provide copies of certificates/licenses/credentials
The job announcement and application forms are available online at www.nwic.edu/jobs or may be requested from and submitted directly to:
Human Resources
Northwest Indian College
2522 Kwina Road
Bellingham, WA 98226-9278
Vacancy caducado!