Job Details

ID #41465754
Estado Wyoming
Ciudad Rawlins
Tipo de trabajo Full-time
Salario USD $16.05 an hour 16.05 an hour
Fuente State of Wyoming
Showed 2022-05-23
Fecha 2022-05-17
Fecha tope 2022-07-16
Categoría Legal/paralegal
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BAAS05-2022-03556-Office Support Specialist (Law Librarian)-Rawlins

Wyoming, Rawlins, 82301 Rawlins USA

Vacancy caducado!

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

Provides limited assistance, instruction, and guidance to inmates in identifying appropriate legal resources or researching a legal issue.

Human Resource Contact: [email protected] 307-328-7426

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.

  • Researches and processes inmate legal requests and provides appropriate material in a timely manner.
  • Supplies inmates with reading and legal materials per WDOC policy and procedures.
  • Supervises inmates in the law library and conducts contraband checks on books and materials.
  • Answers inmate requests about institutional concerns pertaining to the library and educational issues.
  • Keeps current inventory of all materials in the library, including all legal and new materials.
  • Acts as a specialist in the law library, performing the most complex technical duties, which may include legal secretary responsibilities.
  • Performs, leads, or supervises a wide variety of moderate to complex program and operational support duties.
  • Serves as subject matter expert.
  • Applies knowledge of programmatic and administrative requirements.
  • Resolves problems and makes recommendations for improvements.
  • Performs specialized tasks and coordinates general office functions such as budget, legal work, administrative, property management, travel arrangements, procurement, personnel, information systems, or fiscal duties and provides training to staff.
  • Conducts research, troubleshoots office systems or procedures for efficiency and accuracy; collects, organizes, and details in writing the required documentation in answering queries.
  • Coordinates and/or acts as a liaison between the agency or work unit and other departments and agencies.
  • Processes monthly electronic filing; corresponds with operators regarding production filing; sets up new operators for electronic filing.
  • Accurately maintains agency files and records; inputs data into databases.
  • Prepares reports; verifies computer systems, databases, and coded data for accuracy.
  • Responds verbally and/or in writing to requests for information.
  • Screens and correct documents for procedural compliance; evaluate the information for accuracy.
  • Provides customer service to customers, inmates, and staff and acts as a resource, and explains rules and procedures to co-workers, customers, and/or inmates.
  • Responsible for inventory assets.
  • Resolves some light computer issues/concerns.
  • Greets, screens, and interviews inmates to evaluate and determine needs.
  • Refers customers to appropriate supportive service agencies.
  • Tracks information.
  • Maintains and reviews case files to determine actions to be taken.
  • Evaluates information for accuracy.
  • Assures procurement process is managed appropriately and according to established procedures.
  • Involves processing/interpreting of legal documents.

Qualifications

PREFERENCES:

Preference may be given to those with three (3) or more years of progressive work experience in an office environment,

Preference may be given to those with legal secretary, paralegal, or legal office assistant experience.

Preference may be given to those with a background in corrections.

KNOWLEDGE:

  • Knowledge of federal, state, and local laws, codes, regulations and policies, technical processes, and procedures related to the department.
  • Knowledge of techniques for providing a high level of customer service.
  • Ability to communicate clearly and respectfully with inmates verbally and in writing.
  • Knowledge of the legal system, the law, and library policy and procedures.
  • Skills wrote, oral and interpersonal communication.
  • Skills in time management, organizing information, and decision making.
  • Ability to record and communicate information; ability to implement policy and procedure.

MINIMUM QUALIFICATIONS:

Education:

Associate's Degree (typically in Business)

Experience:

0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant II

OR

Education & Experience Substitution:

2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant II

Certificates, Licenses, Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

  • Typically, the employee may sit comfortably to perform the work; however, there will be some walking, standing, bending, carrying light items, driving an automobile, etc.
  • Special physical demands are not required to perform the work.
  • Pre-service Academy is required.
NOTES:

  • FLSA: Non-Exempt
  • This position must pass a background/reference check.
  • The Wyoming Department of Corrections is a Drug-Free Workplace. Per WDOC policy, all staff are subject to drug testing while employed by WDOC. Successful applicants for employment must pass a background/reference check and drug screen prior to appointment.
  • WDOC is a Tobacco-Free workplace and prohibits the taking, carrying, possessing, or introducing of smoking materials, smokeless tobacco, or tobacco substitutes on or into WDOC facilities and grounds.
  • WDOC has a strict dress code policy to include standards for facial hair, body art, and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.
  • WDOC offers a competitive benefits package including: medical, dental, and life insurance, paid vacations and sick leave, paid holidays, tuition reimbursement program, Wyoming State Retirement and 457 deferred compensation program, longevity pay, and opportunities for advancement. Please visit our website at: http://doc.state.wy.us/

Supplemental Information

080-Department of Corrections - Prisons - Wyoming State Penitentiary

Click here to view the State of Wyoming Classification and Pay Structure.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces and clean air, great recreational opportunities, and no State income tax to mention a few! In addition, the State of Wyoming offers State employees a very generous benefits package. Please click here for more information on the State of Wyoming employee benefits.

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