Vacancy caducado!
Position Description – Administrative Coordinator
We are looking for a detail-oriented Administrative Coordinator for our Staging & Design office. This person has strong computer skills, is highly organized, has the ability to juggle multiple tasks, and is customer focused. The ideal candidate can work alone as well as with people.
Responsibilities
Treat every staging inquiry with a sense of urgency
Communicate with potential clients and delegate work to stager/designer/handy worker
Communicate with realtors and homeowners on job status – before, during and after staging/design
Prepare Staging Proposals in a timely manner from information provided by stagers/designers
Coordinate the delivery and removal of furnishings
Invoice customers for work completed and outstanding invoices; reconcile income between IVY and bank account monthly to ensure payments were received
Ensure Consultation Summaries are provided to clients in a timely manner (48 hours from time of consultation)
Format Consultation Summaries from information provided by stagers/designers
Follow “Staging/Design Job Process” for every job
Keep Google Calendar up to date and accurate
Create Action Registers and Running Tabs for jobs that require a higher level of tracking
Audit jobs upon completion
Audit staging files (When jobs are complete and paid, file hardcopy folders and electronic folders by year)
Copy receipts of purchases for jobs and file them; getting originals to accounting in a timely manner; enter receipt expenses in IVY
Copy checks for payment for job folders
Make weekly bank deposits (taken to bank by others)
Ensure job photos are uploaded to Drop Box
Notify The Cozy Home Media Specialist when a new staging is done (for marketing purposes)
File completed jobs, hardcopy and electronically
Procure staging and design inventory when requested or required
Ensure petty cash balances
Keep the Weekly Update sheet current and accurate
Keep Staging Drop Box files current and organized
Schedule and participate in regular Staging Meetings
Other responsibilities as requested or required
Mover/Delivery Dispatch
Coordinate all The Cozy Home Deliveries and Pickups for the Retail store daily
Coordinate all Staging & Design Deliveries and Pickups daily
Communicate with movers on a daily basis
Schedule Contract movers if our movers are not available
Skills
Proven experience in a coordinating position
Excellent communication and people skills
Excellent typing and spelling skills
Thorough understanding of Microsoft Office Products and Google Calendar
Strong attention to detail
Ability to juggle multiple tasks and ability to work under pressure
Knowledge of homes, styles, furniture eras and furnishings
Knowledge of real estate terminology helpful
Well-organized and reliable
High school diploma; Degree in design or relevant field
Must have reliable transportation
Job Type: Part Time or Full Time
Pay: $16.00 - $20.00 per hour – based on experience
Vacancy caducado!