Job Title: Accounts Receivable/Accounts Payable SpecialistJob DescriptionWe are seeking a dedicated Accounts Receivable/Accounts Payable Specialist to join our team. This role involves managing daily credit card transactions, creating and sending customer invoices, maintaining vendor accounts, and performing monthly reconciliations. The ideal candidate will have strong experience in accounts receivable and payable, proficiency in Excel, and the ability to adapt to our customized systems.Responsibilities
Manage daily credit card transactions.
Create customer invoices by pulling and creating reports from various systems.
Send out customer invoices to appropriate contacts.
Work with customer services to check accuracy of job pricing.
Send out statements as requested.
File customer invoices.
Enter purchase orders.
Vouch bills to correct account and class, cross-referencing purchase orders, packing slips, BOLs, etc. as necessary.
Keep vendor accounts accurate and up to date.
Pull bills from various sites.
Keep current on monthly/quarterly bills.
File vendor bills.
Perform monthly reconciliation of inventory.
Send out weekly customer inventory reports.
File sales and use tax.
Create monthly accruals.
Essential Skills
2+ years of accounts receivable experience.
Proficiency in Excel, including pivots and Vlookups.
Experience with month-end accruals.
Knowledge of accounting and general ledger processes.
Strong analytical skills.
Experience in invoice processing.
Additional Skills & Qualifications
Experience with QuickBooks is highly desirable.
Familiarity with EPMS Enterprise is a plus.
Ability to adapt to customized systems and software.
Work EnvironmentThe work environment is very relaxed and the office building features an open concept that encourages interaction and fosters a family-like atmosphere. The position is initially a 6-month contract with the strong potential to become a permanent role. We offer a comprehensive benefits package including PTO, holiday, dental, vision, and health coverage upon permanent hire. The company is currently in growth mode, providing ample opportunities for career development. The schedule is typically from 8 AM to 4:30 PM, with some flexibility for the right candidate.Pay and BenefitsThe pay range for this position is $25.00 - $27.00/hr.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)Workplace TypeThis is a fully onsite position in Hartland,WI.Application DeadlineThis position is anticipated to close on Mar 12, 2025.About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.