Position: Part-Time/Full-Time Administrative Assistant
Location: Wenatchee Valley Area
Hours: 30-40 Hours per Week
Wage: $20–$30 per hour (depending on experience)
Benefits: Bonus Structure, Cell Phone Reimbursement, Opportunity for Growth, flexible work hours, 2 Weeks PTO per year.
A 10-99 Independent Contractor services is available
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About Us
Homecare Heroes L.L.C. is a growing construction company based in the Wenatchee Valley, focused on delivering high-quality ADUs, custom homes, and residential remodels. Our mission is to provide affordable, high-value building solutions with a personal touch. We are looking for a reliable and detail-oriented Administrative Assistant to support our project management and office operations.
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Responsibilities
This role is ideal for someone organized, proactive, and eager to grow with our team. You will be supporting both field and office operations. Key responsibilities include:
Administrative Support: Assist with scheduling, calendar management, Materials procurement, Client care, and daily office operations
Communication: Respond to emails, phone calls, and coordinate between clients, vendors, suppliers, and subcontractors
Documentation: Prepare contracts, proposals, and reports using Microsoft Word, Excel, and PDF tools
Project Coordination: Help track materials, subcontractor paperwork, and permit status with direction from the PM
CRM and Data Entry: Update client records, job folders, and help keep our project management system organized
Client Interaction: Provide a professional and friendly experience when dealing with clients and partners
Daily R&R:
Projects Coordination
Lead daily 7:00 AM team meetings.
Manage and update schedules for all active projects in CRM.
Hold weekly schedule review meetings
Send and update client invoices
Financial & Administrative Management
Track bi-weekly project metrics
Coordinate with bookkeeper for job costing and expense tracking
Process and manage accounts payable in QuickBooks.
Approve and manage large materials orders online and finish fixture purchases.
Vendor & Subcontractor Coordination
Ensure accurate material take-offs with Project Managers
Oversee vendor deliveries and returns to meet project timelines
Payroll & HR Support
Manage payroll through Gusto
Client & Designer Coordination
Schedule new client walkthroughs and selections meetings
Collaborate with architects and designers to align plans with client expectations
Coordinate with local building departments to ensure proper permitting
Project Administration
Maintain organized folder systems for all projects
Support warranty work follow-up
Qualifications
Strong organizational and time management skills
Proficiency with project management and accounting software (JobTread, QuickBooks, or similar preferred)
Excellent written and verbal communication skills
Construction industry experience is a plus
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How to Apply:
Email your resume and a brief introduction info@yourhomecareheroes.com with the subject line Admin PA Application.
Requirements
Experience: 1+ year of admin or office experience preferred; construction background a plus but not required
Skills: Comfortable using Microsoft Word, Excel, and Gmail; basic PDF editing (Adobe/Bluebeam) is a plus
Communication: Strong written and verbal communication skills
Organization: Ability to prioritize tasks and stay organized in a fast-paced environment
Transportation: Must be able to travel locally on occasion (within 15 miles) if needed for errands or jobsite support
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Compensation & Perks
Hourly Pay: $20–$30 depending on experience
Bonuses: Quarterly performance-based bonuses
Phone Stipend: Monthly reimbursement for business-related phone use after 60 days.
Growth: Opportunities to grow into a project coordinator or Project office manager role over time
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How to Apply
Please email your resume and a brief introduction to Terrellb. @yourhomecareheroes.com - We are excited to meet someone who’s ready to be part of a close-knit and motivated team!