Activities Coordinator

Join our team as Activities Coordinator and become one of the authors of our story. As part of the Auberge family, you will be responsible for for setup, execution and follow-through of various complementary and paid guest experiences at Mayflower Inn & Spa. They are someone who is organized and efficient while having the ability to speak and work with guests to ensure they have a memorable experience. The Activities Coordinator will play a key role in operations and be cross-trained to assist in every department and aspect of the hotel. This is a wonderful opportunity for a curious and active person to join the exciting world of hospitality and experiences.The Activities Coordinator role works on projects that range across culinary, design, wellness, adventure, art, fashion and music. This is a great opportunity for a hyper-organized, detail-oriented individual who is curious and passionate about any of these fields and how they impact the guest experience. The Director of Experiences will coach the coordinator to hone their project management skills and to develop a keen eye and strategic, critical approach as it relates to experiences and touchpoints that drive the property’s brand pillars and positioning.Key responsibilities include:Preparing and executing special events, weekly activities, classes and programs that allow guests to create lasting memories and maximally experience our core pillars: design, wellness, culinary, seasonalityEngaging with guests in an effort to promote and sell additional activities in tandem with the Concierge teamMaintain cooperative relationships and open lines of communication with leaders of other departments throughout the hotel to ensure successful execution of programming and product offeringsHelp manage and finalize SOPs for all existing and new experiences; including trial set ups and photo documentation to maximize their effectiveness as a key experience training and execution toolCoordinate OS&E purchases; liaise with appropriate departments to organize, store or set up on propertyManage and submit invoices for all 3rd party vendors and partnersCommunicate with experience vendors and hosts as needed for smooth operations day to dayOrganize and maintain the activities storage areas and FF&E/OS&EHelp execute creative design + touchpoint projects under the direction of Director of ExperiencesCoordinate design and printing of collateral on an as-needed basisWork with marketing team to fact check website to ensure experiences are up to dateSet up and host experiences on property on an as-needed basisGather and organize metrics on experiences and programming: bookings, guest feedback, revenue Communicate with team members on upcoming experiences or events on a daily basisManage internal programming calendar and spreadsheets used by Experiences and Marketing departments