Have you been looking for a receptionist position that is not just more of the same?
Do you thrive when presented with varied and challenging work?
Are you ready to work in an environment where both your organizational skills AND your people skills are valued and relied on?
Our Team
Jay Carey Law Office is a locally owned firm providing quality legal support to families and individuals in Washington State. We are relentlessly committed to client service and look for candidates who share that commitment. Based in Arlington, the office is the center of operations for several businesses, including the law firm, a property management company, title and escrow companies, and contract and note servicing companies. This model offers a strong sense of fulfillment to employees who appreciate a fast-paced environment and variety.
The Right Fit
This position will be an excellent match for you if you:
enjoy new challenges and are motivated by deadlines
seek continual growth and improvement
are highly organized with strong attention to detail
pride yourself in your time management abilities and strong work ethic
enjoy being adaptable in your interpersonal skills in order to successfully work with a variety of personalities in the workplace
are bilingual in English and Spanish (not a requirement, but welcome and already a part of our workplace culture)
are self-motivated and enjoy being autonomous in your tasks while contributing effectively to a team
The Work
Typical duties include the following:
greeting visitors, answering multi-line telephones, taking messages, answering inquiries, confirming consultations and meetings, and making referrals to other company branch locations as appropriate, ensuring accuracy of all messages and quality customer service;
screening potential clients, processing client payments, opening new client files, and maintaining files using client, case, and document management system;
managing and processing mail, electronic mail, and service of legal documents, ensuring prompt distribution of incoming legal documents;
assisting staff with scheduling consultations, scheduling meetings with clients, calendaring court dates, calendaring zoom hearings and trials, calendaring filing deadlines and hearing confirmation deadlines, and other appointments for attorneys and paralegals, ensuring that all details are noted on the calendar and properly communicated to the staff;
managing consultation intake forms, supporting documents, and attorney notes, ensuring the completeness of records in prospect client folders;
Preparing and editing correspondence, basic legal pleadings, and other documents independently, ensuring consistency with attorney or paralegal instructions;
communicating with clients, attorneys, staff, and technical support while maintaining strong relationships
managing, troubleshooting, and resolving high conflict interactions with opposing parties, ensuring good communication and patience;
Monitoring, managing, and ordering office supplies as necessary; and
other clerical and administrative duties as assigned
Additional Aptitudes
Though not required, your application may stand out more if you are able to emphasize any of the following:
prior work as a legal secretary and/or a degree or certificate in paralegal studies or a related field;
previous experience in a law firm or similar setting;
previous experience in a multi-office environment;
proficiency in Odyssey Portal, Odyssey eFile WA, KC Script Portal, and KC E-Filing; and
proficiency in Microsoft Word, Microsoft Excel, Google Calendar, Stamps postage software, Adobe Acrobat Pro, LawPay, and QuickBooks Time/Workforce
The Reward
Working in the legal field is both challenging and rewarding. We take care of our part-time employees by offering a comprehensive pay that includes:
pay: hourly, part-time, non-exempt, $18.00-$20.00/hour
sick leave in accordance with WA State law
How to Apply
Please submit your cover letter and resume in PDF format. We’re looking for a long-term fit for this position and a candidate looking to make a career at Jay Carey Law Office. Even if you don’t have the exact experience listed, we encourage you to apply and tell us more about the experience you do have and how you think it would set you up for success in this position on our team. We look forward to hearing from you!