This is not a job; it is a CAREER.
This is inside office work.
You will be reporting to the principal of the company directly as an office receptionist/coordinator/administrative assistant. As a vital member of our team, you will work collaboratively with all departments to oversee, maintain and ensure the smooth and efficient day to day operations with an invigorating, inviting & welcoming personality. This position requires an approachable demeanor with a clear and friendly communication style with a high level of customer service. Areas of responsibility include administrative and support to the public, agents, and staff.
Possibilities are unlimited! This is not a remote work!
You will triage incoming questions, calls and emails. Coordinate the inquiries with the company’s support team & producers. Transfer calls to different personnel & departments.
Process incoming and outgoing mail, invoicing, commission process and payment deposit.
Distribute faxes, service requests, arrange courier pick-ups & deliveries as needed. Manage and monitor conference rooms schedules. Keep inventory of all the supplies to include printed stationaries, kitchen and first aid, etc. Coordinate and arrange office equipment’s service needs including phones and copiers. Coordinate with our vendors & companies for licensing and communications
Publish our documents and information on Microsoft SharePoint.
This position is a crucial position to all our functions in the agency.
Required Qualifications -
Strong communication skills
Ability to work in a team environment but also independently & reliably
Ability to multi task
High attention to detail
Education & Experience-
High School Graduate or Equivalent College degree preferred