Job Overview: CCS Facility Services will be responsible for overseeing the day-to-day administrative functions of our branch. This role requires a proactive and adaptable professional who can manage various tasks, coordinate office activities, and ensure a smooth workflow. The ideal candidate will be adept at multitasking, possess strong organizational skills, and have a keen eye for detail.
Key Responsibilities:
Implement and maintain office policies and procedures to optimize workflow.
Monitor and manage timekeeping practices and labor budgets and check distribution for the branch field personnel.
Act as a liaison between different departments, fostering open communication and collaboration.
Coordinate open enrollment activities and documentation management.
Assist in labor budget preparation for customer locations.
Assist in the recruitment process, including onboarding new employees.
Maintain employee records and support HR functions if necessary.
Manage office equipment and technology resources.
Troubleshoot fundamental IT issues or liaise with the IT department to resolve them.
Coordinate employee recognition program.
Manage and maintain vendor accounts and relationships.
Serve as the administrator for fleet and select applications.
Coordinate meetings, conferences, and events, both internal and external.
Manage mobile devices for all personnel.
Maintain customer contact lists.
Qualifications:
Bilingual (English, Spanish) required.
Proven experience as an Office Manager or in a similar administrative role.
Excellent organizational and multitasking abilities.
Strong communication and interpersonal skills.
Intermediate to advanced Microsoft Excel capabilities.
Familiarity with basic financial and budgeting principles.
Ability to work independently and collaboratively in a fast-paced environment.
High level of discretion and confidentiality.