Operations & Development Manager
(Hourly, Part-Time | $30–$35/hour| 20-30 hrs/week)Bellevue Youth Choirs | Primarily Remote + Strategic In-Person Engagement
About The Role:
Bellevue Youth Choirs (BYC) is looking for a proactive, solutions-driven Operations & Development Manager to be the Executive &Artistic Director’s strategic partner.
You’ll oversee day-to-day operations, manage parent communications and our billing portal, process new interest forms, and ensure every family has a warm, clear, and organized experience with BYC. You’ll also help us grow—streamlining systems, launching fundraisers, securing sponsorships, and building lasting community partnerships.
This role is ideal for a highly capable nonprofit professional seeking flexible, part-time leadership work with the potential to grow into an Operations Director role (part-time or full-time) after one successful season, based on proven impact and organizational growth.
Seasonal Rhythm
Our work moves in seasons — busy periods for enrollment and concerts, balanced with lighter stretches for planning and process improvement:
Aug–Sept: Open enrollment, season launch
Oct: Fall internal welcome concert, December concert/outreach preparations
Dec–Jan: December concert, outreach, mid-year enrollment
March: Spring concerts
June: Final concerts & tours
Summer & school breaks: Lighter workload; planning and strategy
What Makes You a Great Fit:
You are:
Strategic & Self-Starting – You identify opportunities and act on them.
Growth-Oriented – You adapt quickly and look for ways to help BYC thrive.
Relationship-Driven – You connect authentically with families, donors, and partners.
Tech-Savvy – You use Microsoft 365, CRMs, and AI tools to work smarter.
Creative in Fundraising & Marketing – You design campaigns that inspire giving and participation.
Schedule& Compensation:
· Hours: 20–30 hrs/week (non-exempt, W-2);based on skills and qualifications
· Pay: $30–$35/hour DOE, potential for title & pay increase after one season
· Location: Primarily remote, within-person participation for concerts, events, donor meetings, and select rehearsals/projects
· Flexibility: BYC pauses most programming during the week of Thanksgiving, two weeks of winter break, one week of mid-winter break, and one week of spring break. While many activities are on hold, you may continue working regular hours on planning, fundraising, or projects.
· Evaluation: Initial 30-day mutual evaluation period to ensure alignment in work style and expectations
What You’ll Do (Listed in order of priority)
Operations & Family Engagement
· Serve as the primary contact for BYC families —warm, responsive, and clear.
· Manage the BYC Parent Portal (registrations, billing, payment tracking, forms).
· Maintain accurate records for families, choristers, vendors, and volunteers.
· Present concise monthly updates at board meetings.
Fundraising, Marketing & Communications
· Lead grassroots fundraising and donor stewardship plans
· Identify and approach sponsors, partners, and prospective board members
· Support giving campaigns, grant reporting, and(if skilled) grant writing
· Create engaging content for newsletters and social media (AI tools welcome)
Process Improvement & Systems
· Audit current workflows and propose tech-based or procedural improvements
· Implement automations and efficiencies to save time and reduce errors.
Community Engagement & Events
· Represent BYC at concerts, community events, donor meetings, and other strategic opportunities
· Plan initiatives that connect families, alumni, and the wider community
· Coordinate logistics for concerts, tours, and outreach events.
QUALIFICATIONS
· Experienced in nonprofit, arts, education, or community-based roles
· Strong at improving systems and taking initiative
· Highly organized, with excellent communication skills
· Comfortable in fundraising, sponsorship outreach, and marketing
· Passionate about music, youth, and inclusivecommunities
· Experience with grant research/writing is a plus
ABOUT BELLEVUE YOUTH CHOIRS
At BYC, we believe in music’s power to transform youth. We serve 200+choristers each year (PreK–12th+ grade) with exceptional musicianship training, welcoming performances, and a joyful community.
Our values: