BUSINESS MANAGER
University Cooperative School
Starting Date: September 2025
Part time, .6FTE position, 24 hours per week
The Business Manager performs general business functions for University Cooperative School. This is a part-time, .6FTE exempt position, working 24 hours per week, with possibility to grow to more hours or to full time for the right person. Lighter duties during summer. This is primarily an in-person position with some flexibility to work from home, especially during summer months. Reports to the Head of School.
RESPONSIBILITIES INCLUDE:
General accounting functions including journal entries in QuickBooks, accounts receivable and tuition payment billing and tracking (including manage delinquent accounts) through Clarity Systems.
Process monthly payroll, manage employee retirement system, and paid time off.
Track donations, restricted funds, donor acknowledgement letters through Little Green Light software.
Prepare regular and accurate financial reports for Head of School and board finance committee.
Develop and monitor the annual budget with Head of School and Board Finance Committee.
Attend board and committee meetings as needed.
Participate in yearly financial aid committee meetings and communications.
Assist in long-term financial planning
Work collaboratively with the Business Office Assistant and contract bookkeeper
Work with accountants on annual preparation of Tax form 990 and periodic audits (typically every five years).
Follow best practices and legal compliance to ensure that the school is in compliance with current standards and requirements. Maintain accurate records and systems. Ensure strict confidentiality of financial data and records.
Perform other duties and responsibilities as assigned by the head of school.
QUALIFICATIONS, SKILLS, AND EXPERIENCE:
Bachelor’s Degree in Accounting, business administration or mathematics preferred. Will consider equivalent work experience.
A minimum of two years business management, accounting, or bookkeeping experience for a school or similar sized non-profit (501(c)3) organization.
Knowledge of non-profit accounting preferred.
Ability to get along well, and communicate positively with team members and school community. High level of written and verbal communication skills.
Ability to work collaboratively with a diverse team of people.
Ability to multi-task, respond with flexibility to changing needs, and maintain positive and professional attitude even under pressure.
Ability to meet deadlines.
Willingness to learn new tasks and systems and ask for help when needed.
Experience with QuickBooks required. Experience with Microsoft office products including Excel required.
Experience or ability to learn systems including Little Green Light, Clarity Systems, and Google workgroups.
Experience with payroll and employee retirement systems preferred.
Ability to create accurate reports and maintain accurate records a must.
Ability to work efficiently while maintaining careful and deliberate attention to details.
Ability to maintain confidentiality.
Sense of humor a plus
ABOUT UNIVERSITY COOPERATIVE SCHOOL:
University Cooperative School is a dynamic, progressive Pre-K through 5th grade school in the North University District. We take a joyful, community-oriented approach to raising engaged citizens, deep learners, and brave adventurers with the skills, creativity, and heart needed to better the world. University Cooperative School features small class sizes, a team of passionate, dedicated faculty and staff, and an engaged group of parents. Since 1975, University Cooperative School has been nurturing the whole child. We are committed to creating a positive and fun environment for our students and community.
To learn more, visit www.ucoopschool.org
University Cooperative School is an Equal Opportunity Employer. University Cooperative School does not discriminate on the basis of religion, race, color, creed, national or ethnic origin, age, gender, marital status, disability, gender identity, sexual orientation, or any other legally protected status, in the hiring of staff or in the administration of educational policies and programs, admissions policies, scholarship, and other school-administered programs.
COMPENSATION:
Part-time .6FTE salary range: $40,200 to 57,000 DOE 24 hours a week, possibility to grow the position to more hours if needed, generous paid time off.
How to Apply: Submit resume, letter of interest, and three references