Microsoft is a company where passionate innovators come to collaborate, envision what can be and take their careers further. This is a world of more possibilities, more innovation, more openness, and the “sky is the limit” thinking in a cloud-enabled world.Microsoft’s Azure Data engineering team is leading the transformation of analytics in the world of data with products like databases, data integration, big data analytics, messaging & real-time analytics, and business intelligence. The products in our portfolio include Microsoft Fabric, Azure SQL DB, Azure Cosmos DB, Azure PostgreSQL, Azure Data Factory, Azure Synapse Analytics, Azure Service Bus, Azure Event Grid, and Power BI. Our mission is to build the data platform for the age of AI, powering a new class of data-first applications and driving a data culture.The Azure Data organization is hiring an Executive Business Administrator who will report to the Azure Data Chief of Staff and provide executive business support to the CVP, Azure Data. In this role, the Executive Business Administrator also serves as the Business Administration discipline lead, and hence the individual will operate in various capacities partnering closely with the Azure Data Chief of Staff, the Azure Data leadership team, the central business operations staff team, and the broader administration team of approx. 41 employees worldwide. The role is based in Redmond, WA and requires 3 days per week in the office.The candidate will operate consistently with a high bar for excellence in the administration discipline and have a passion for “above and beyond” customer service. If you thrive in a fast-paced, dynamic, and fun work environment and are passionate about supporting a busy executive with a team that is distributed across multiple time zones and geographies, then this could be the role for you!We do not just value differences or different perspectives. We seek them out and invite them in so we can tap into the collective power of everyone in the company. As a result, our customers are better served.Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.ResponsibilitiesCalendar Management
Strategic calendar management and time planning support for the CVP of Azure Data, based on business needs and priorities.
Use executive maturity and judgment around prioritization decisions and maintain constant communication with Chief of staff/manager.
Manage ambiguity and remain calm in stressful situations.
Cross-Functional Collaboration and Communication
Proactively drive communication and liaise between executives, central team, and other business partners to share information and best practices that drive efficiency. Communicate with executive maturity to external partners/audiences and third parties.
Discipline Growth and Development
Provide leadership and actively seek out and participate in the Business Support community. Mentor Business Support professionals, onboard and train new Business Support staff, and contribute to the organization's culture as a leader.
Team Management Support (Headcount Management, Recruitment, Onboarding/Offboarding)
Land and delegate onboarding activities (ex. Owning and managing Azure Data wide distribution lists and security groups).
Provide high-level support for seamless executive onboarding experiences. Identify areas of improvements and updates for relevant headcount management systems by partnering closely with the central staff team.
Event Coordination and Logistics
Manage, plan, and develop team-wide events in partnership with the Chief of Staff. Take responsibility for event outcomes and demonstrate executive presence. Leads a team of event planners if needed.
Leadership
Lead by example and serve as a role model to Business Support colleagues by maintaining a professional attitude, demonstrating executive presence, influencing others, and encouraging self-reflection during difficult situations.
Navigate with executive maturity and calmness in difficult situations. Use executive maturity to escalate issues, proactively ensuring teams effectiveness and consistency.
Project Ownership
Balance multiple complex projects and timelines end to end while maintaining executional and operational excellence within the division and across business groups. Provide operations and project management support to manager and central staff team.
Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management)
Function as expense report final approver for all Azure Data LT members.
Manage discretionary budget tracking (e.g., morale and training) and reporting for leadership team. Partners with central staff team on all aspects of budgets, headcount and policies.
Rhythm of Business (ROB)
Partner with the Chief of Staff and Business Manager on building and managing annual rhythm of business (ROB), including fiscal year calendar and executive meeting schedule (e.g., Human Resources [HR] cadence, fiscal cadence, SLT cadence, company-wide and/or employee resource group cadence).
Space Management and Planning
Oversee space-management processes, team spaces and group moves (e.g., office locations/desk assignments, private conference rooms, transitional spaces, remote/location status) while also partnering closely with the Azure Data Space Lead, cascading space management vision to fellow team members.
Travel Management
Work with Executive Travel to coordinate travel arrangements (e.g., accommodations, transportation, security) for the CVP, while partnering with the Chief of Staff.
Co-create detailed itineraries/agendas for daily activities by setting and managing travel expectations to maximize trip productivity. Manage all travel logistics and maximize trip itineraries. Act as a stand-by resource and ensure availability for varying manager needs/time zones to address issues/escalations during business travel. Maintain availability and act with urgency to address travel changes as they arise.
Other Embody our culture and valuesQualificationsRequired Qualifications
7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/ upper-level management
Other RequirementsAbility to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include, but are not limited to the following specialized security screenings: Microsoft Cloud Background Check:
This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter.
Additional or Preferred Qualifications
Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
OR equivalent experience.
4+ years' experience serving as mentor or direct/indirect (e.g., team leader) supervisor to others.
5+ years' experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
Business Support ATR-E - The typical base pay range for this role across the U.S. is USD $32.16 - $64.90 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $43.08 - $71.25 per hour.Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-payMicrosoft will accept applications for the role until July 16, 2024.Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations (https://careers.microsoft.com/v2/global/en/accessibility.html) .