Job Title: Executive AssistantJob DescriptionAs an Executive Assistant, you will manage the President's calendar, prioritize inquiries and requests, and ensure smooth daily operations. Your role includes performing a wide range of administrative duties such as assisting with special projects, creating complex documents, reports, and presentations, preparing information for meetings, composing correspondence, managing contact lists, and arranging travel. You will serve as the main point of contact for internal and external parties on matters related to the President, including confidential or critical issues. Additionally, you will support the Board of Directors, manage coordination for Board meetings and events, and collaborate closely with the President to keep them informed of upcoming commitments. Your responsibilities also extend to coordinating all Board meetings, Quarterly Business Reviews, retreats, and other meetings as required. You will function as a 'gatekeeper' and 'gateway,' facilitating communication between the President and the team, and maintain discretion and confidentiality in interactions. Furthermore, you will book travel arrangements and accommodations for all employees and collaborate on developing organizational engagement plans focusing on employee recognition, DEI, and fostering workplace belonging.Hard Skills
Highly organized
Proactive and Persistent
Strong written communicator/writer/editor
Soft Skills
Leadership
Credibility
Trust
Supportive
Confidentiality
Job TypeThis is a permanent position.Work SiteThis is a fully on-site position in Mukilteo, Washington.Work EnvironmentOnsite in Lynnwood, WA new office located in Alderwood Mall areaAbout Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.