Administrative Assistant

Timmons Group is currently seeking an experienced Administrative Assistant to join our Virginia Beach, VA office location. The Administrative Assistant is a fast-paced support position for multiple groups that requires someone who can multi-task and organize well.Timmons Group is a values-based organization with a compelling and focused vision for explosive growth. The successful candidate will enjoy a tremendous opportunity to impact the culture and effectiveness of their group.Essential Duties and Responsibilities of a successful candidate include but are not limited to:Create unforgettable first impressions for clients, employees and anyone who visits our officeProvide unrivaled client support to our internal clients:Assist with meeting coordination, set up, and presentation prepPrepare letters to clients and Letters of AgreementCoordinate with governmental agencies regarding plan and permit processingPrepare and process change ordersAssist in the preparation of proposals and contracts, as necessaryPrepare, proo, format, copy and bind various job specifications and reportsWork with accounting and Project Manager to coordinate monthly billings to clients as well as financial project reports for Project ManagersOrder office supplies and ensure proper inventory is maintainedMaintain copier and printing operations (ensuring toner, paper, etc. are stocked at appropriate levels)Assist in events planning for firmwide employee events as well as group and client eventsManage shipping, receiving, local deliveries and pick upsOversee office organization, filing system and archiving processesWork with other team members as a support service to accomplish daily tasksSkills/Requirements of a successful candidate include but are not limited to:Must have excellent customer service, organizational, written and verbal communication skills Ability to anticipate, as well as demonstrate and possess a high level of creativity, adaptability and initiativeMust have an exceptional attention to detail and ability to problem solveMust have in depth knowledge in all Microsoft office applicationsMust have the ability to multi-task and prioritize workload, juggling tasks such as answering phones, greeting and directing visitors, managing shipping and deliveries and coordinating meetings and office eventsHigh school diploma or equivalentIdeal candidates will have previous experience in a professional office setting that required customer service, answering phones etc.Meeting planning and/or event coordination experience is a plus