Executive Assistant
Location Richmond, Virginia, United States of America
Job ID 0000018022
Category Administration, Facilities & Secretarial
Job Description Are you organized, meticulous and can work in a fast-paced international environment? Come join our team and bring your amazing professional skills to our LEGO Manufacturing Virginia (LVA) team at the LEGO Group! Core Responsibilities
Overall ownership of VP calendar and LVA Calendar including 12-month schedule planning for reports, corporate meetings, and team meetings
Monitoring of annual deadlines including Finance and HR deliverables to ensure timely action
Being the administrator of the LEGO Manufacturing Virginia Council.
Handling domestic and international travel arrangements (including visa applications when needed)
Entry management of expense claims
Be the approachable, friendly face of the leadership group of LEGO Manufacturing Virginia by professionally addressing relevant inquiries and assisting in finding efficient solutions for a variety of issues
Outstanding collaboration across the full LVA team
Supporting the onboarding of new LVA leadership team members
Preparing agendas, attending team meetings, communication of meeting outcomes and actions to include action log follow-up
Owner of shared drives and team distribution lists ensuring the constant use of data compliance
Responsible for maintaining confidentiality
Taking direction from VP on actions needed from incoming emails and requests
Independently take appropriate actions on upcoming needs and challenges of the VP and team
Assistance in preparing/finalizing presentations (LVA Townhall support)
Ad HOC project and admin support
Play your part in our team succeedingBy collaborating across our entire LVA team, you will play an integral role in helping achieve our mission to inspire and develop the builders of tomorrow!Do you have what it takes?
3+ years of shown experience as an executive/personal assistant or other relevant experiences
Experience working in a global environment with international mindset
Strong Microsoft Office skills
Belief in the LEGO® brand and mission
A proactive, positive approach to supporting others
A professional demeanor and work ethic
The ability to lean into a team while being independently energized by a volatile environment
Excellent administrative skills and attention to detail
Experience planning and delivering meetings and events
Ability to independently plan and lead own work
Ability to multitask priorities on time
Additional details on this position
Our workplace enables our LEGO® colleagues to be and do their best at work. Introducing a flexible way of working through a hybrid working model is a great example of how we live up to our ambition. This 3-day in the office hybrid working model will exemplify our People Promise by embracing the different life situations of our colleagues.
The salary for this position has a range of based on anticipated responsibilities, market benchmarks, and organizational constraints. The LEGO Group carefully considers a wide range of compensation factors, including but not limited to prior experience, skills, expertise, location, internal equity, and other considerations permitted by law. The comprehensive remuneration details, inclusive of benefits, will be communicated upon finalization of the employment offer.
Applications are reviewed on an ongoing basis. However, please note we do amend or withdraw our jobs and reserve the right to do so at any time, including prior to any advertised closing date. So, if you're interested in this role we encourage you to apply as soon as possible.What’s in it for you? Here are some of what to expect:Family Care Leave – We offer enhanced paid leave options for those important times.Insurances – All colleagues are covered by our life and disability insurance which provides protection and peace of mind.Wellbeing – We want you to be your best self, so you’ll have access to the Headspace App and lots of wellbeing initiatives and programs run by local teams where you are basedColleague Discount – We know you'll love to build so from day 1 you will qualify for our generous colleague discount.Bonus – We do our best work to succeed together. When goals are reached and if eligible, you'll be rewarded through our bonus schemeYour workplace – When you join the team you'll be assigned a primary workplace location i.e. one of our Offices, stores or factories. Our hybrid work policy means an average of 3 days per week in the office. The hiring team will discuss the policy and role eligibility with you during the recruitment process.We strive to create a diverse, dynamic and inclusive culture of play at the LEGO Group, where everyone feels safe, valued and they belong.The LEGO Group is highly committed to equal employment opportunity and equal pay and seeks to encourage applicants from all backgrounds (eg. sex, gender identity or expression, race/ethnicity, national origin, sexual orientation, disability, age, religion and Veteran status) to apply for roles in our team.Research shows that women and people from different minority backgrounds often only apply for a job if they meet 100% of the listed qualifications. If you dream of being a part of our team and you meet many, but not all of our listed qualifications for this role, please apply.We support our employees in being there for the moments that matter in life and celebrate families of all kinds, the loved ones that make us who we are. Being part of the LEGO Group also means taking part in our annual Play Day, playing a part in building a sustainable future and continuing our mission to “inspire and develop the builders of tomorrow.”The LEGO Group is fully committed to Children’s Rights and Child Wellbeing across the globe. Candidates offered positions with high engagement with children are required to take part in Child Safeguarding Background Screening, as a condition of the offer.Thank you for sharing our global commitment to Children’s Rights.We conduct drug screening as a part of our drug free workplace policy and in support of our commitment to the health and safety of our employees.Online Application Accessibility Statement; which is intended forpeople with disabilities- LEGO systems endeavors to make www.LEGO.com/jobs accessible to any and all users. If you would like to contact us regarding the accessibility of our web site or need assistance completing the application process, please contact the HR Service Desk at 1.860-763-7777, option #3. Please note, these communication channels should be used for those having difficulty accessing our on-line channels, not to inquire about job opportunities.Just imagine building your dream career.Then make it real.Join the LEGO® team today.