Job Opportunity: Executive Assistant
Location: Norfolk, VA
Company: Ironclad Defense Works Inc.
Ironclad Defense Works Inc. is seeking a highly organized, proactive Executive Assistant to support our executive team in Norfolk, Virginia. As a trusted provider of defense services and solutions, Ironclad Defense Works supports high-impact programs for government and industry clients. We're looking for a resourceful individual who can help keep our operations running smoothly.
Position Overview:
The Executive Assistant will provide high-level administrative support to company executives, manage scheduling and communications, and help ensure day-to-day operations flow efficiently. This position is ideal for someone with exceptional attention to detail, strong communication skills, and the ability to thrive in a dynamic, mission-driven environment.
Key Responsibilities:
Manage executive calendars, coordinate meetings, and schedule appointments
Draft, edit, and proofread correspondence, reports, and other documents
Handle travel arrangements, itineraries, and expense reports
Serve as a point of contact between executives, staff, clients, and external partners
Maintain confidential files, records, and sensitive corporate information
Track tasks, deadlines, and deliverables for leadership and project support
Support meeting preparation, agendas, minutes, and follow-ups
Assist with event coordination and internal communications
Perform other administrative duties as needed to support executive functions
Qualifications:
Associate’s or Bachelor’s degree in Business Administration, Communications, or related field
3+ years of experience as an executive assistant or in a similar high-responsibility support role
Proficiency with Microsoft Office Suite and modern productivity tools (e.g., Teams, SharePoint)
Excellent written and verbal communication skills
Strong organizational skills with the ability to multitask and prioritize effectively
Discretion and sound judgment when handling proprietary information
U.S. Citizenship required (due to the nature of our work)
What We Offer:
Competitive salary
Health, dental, and vision insurance
Paid time off and federal holidays
Opportunities for professional growth and advancement
Your own office
Your own reserved parking spot in the adjacent garage
Free access to the gym on the 4th floor.
A collaborative, mission-focused workplace supporting national security priorities
Apply Today!
If you’re ready to make a meaningful impact while supporting dynamic executive leadership, we want to hear from you.