Secretary (oa)

Summary Serves as a Secretary (OA) at a Defense Commissary Agency (DeCA) HQ facility. The primary purpose of this position is responsible for planning, programming, reviewing, analyzing, and coordinating all administrative activities involved in the accomplishment of the assigned mission to include technical and administrative program reporting, consolidation of review, and analysis. Responsibilities Responsible for filing, file retention IAW Agency policies. Receive visitors and telephone calls from other management personnel within the Agency, other Federal Agencies, and industry representatives to the directorate, respond to routine and nontechnical requests for information such as status of reports, suspense dates for matters requiring compliance and similar information readily available from the files. Receive incoming correspondence, screening material prior to distribution for suspense dates, establishing controls, and following up for supervisor, perform various administrative duties, such as making extensive travel arrangements, making complete arrangements for conferences, composing complex but nontechnical correspondence, and locating and assembling information for various reports, briefings, conferences, etc. Responsible for generating and monitoring personnel actions (SF-52's) within an automated system. Maintaining the calendar for CFO and two other Division Directors. Maintain and monitor supply request for the directorate. Read the entire announcement before starting the application process. Requirements Conditions of Employment Qualifications You must meet the Office of Personnel Management (OPM) qualifications for series 0318 and additional requirements by the announcement closing date. Your resume (and/or transcript if necessary) must clearly show that you have the qualifications described below. You can use experience, education, superior academic achievement, or a combination of experience and education to qualify. Experience: One (1) year of specialized experience equivalent to at least the GS-06 grade level or equivalent to at least GS-06 under other Federal service pay systems, private sector, or military by the closing date of this announcement. Education may not be substituted for specialized experience at this grade level. Checking correspondence for proper grammar, spelling, punctuation, and reviewing documents for conformance with formats and procedural requirements. Performing general administrative functions and procedures, such as distributing and controlling mail, referring phone call and visitors, and providing general, non-technical information. Using computer programs in the performance of regular duties such as word processing, creating presentations, and organizing file systems. You will receive credit for all relevant qualifying experience (paid and unpaid), including volunteer work done through National Service program (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). As part of the online application process, you will respond to a series of questions designed to evaluate your level of experience in the position's competencies (knowledge, skills, abilities, and other characteristics). Clerical and Administrative Manages and Organizes Information Minimum Qualifications GS-07 (One-Grade Interval- No Education Substitution) Typing Proficiency Writing Overtime: Occasional Fair Labor Standards Act (FLSA): Non Exempt Bargaining Unit Status: Not Covered Obligated Position: No Those retired under CSRS or FERS considered: No. DoD criteria not met. Work environment: The employee works primarily in an office-like setting involving everyday risks or discomforts. Normal safety precautions are adequate. The work area is adequately lighted, heated and ventilated.? Recruitment/Relocation Incentives Offered: No Telework eligible: Yes Remote work eligible: No Education You may not use education to qualify for this position. Additional Information Executive Order 12564 requires a federal workplace to be free of illegal drugs and prohibits the use of illegal drugs both on and off duty by federal employees. As a reminder, marijuana is still classified as an illegal drug by the Federal government and is prohibited for use by Federal employees even if such use is legal in the state where the Federal employee resides and/or works. The Defense Commissary Agency is a Drug-Free Federal Workplace where the use of illegal drugs will not be tolerated and may result in penalties up to and including removal from Federal service. Upon first appointment to a civilian position in the Federal government, you are entitled only to the lowest step (Step 1) of the grade for which selected. The display of a salary range on this announcement does not suggest or convey an entitlement to a higher rate of pay. The minimum age requirement is generally 18 years. Employing those under 18 may be possible under certain circumstances. If under 18 years of age, ensure you provide documentation showing how you are eligible. Applicants with financial difficulty are not automatically removed from consideration. Selectees are required to complete an online onboarding process. Retired military service members cannot be appointed to a Department of Defense (DoD) civilian position within 180 days of their retirement date. 5 United States Code 3326. PCS Is not Authorized. The employee may be required to work at times under stressful conditions due to the type work involved in the directorate. The employee may be required to work overtime. The employee may be required to travel in TDY status when meetings or conferences are necessary away from the work site. Travel may be required by government or commercial aircraft or conveyance. This position is designated as an IT Level II position, responsible for automated access to or processing of sensitive but unclassified information/controlled unclassified information that is limited in scope or adequately controlled through significant monitoring and/or other methodology to oversee use and minimize risk. Authorized access to personal, private, proprietary, or sensitive but unclassified/uncontrolled information, the unauthorized disclosure of which could cause limited damage to individuals, business entities, or government programs or operations or any potential damage is limited to the local level. The following may result in a rating of ineligible. Ineligible applicants receive no consideration. Submitting an incomplete application package, such as missing documents, illegible documents, and/or missing information necessary to determine qualifications and eligibility. A resume reflecting part-time (PT)/full-time (FT) or nothing rather than the number of hours worked per week (e.g., 40, 30, 20, etc.) is incomplete. Submitting encrypted documents or uploading Adobe portfolio documents. Submitting any document that contains a photo or image of you. Including social media links, inappropriate material or content, classified or government sensitive information, or personal information such as age, gender, race, religion, or social security number on your resume. Overstating your qualifications and/or experience in your application materials or questionnaire responses. Deliberately attempting to falsify your application information, such as copying portions of this announcement into your resume.