Job TitleAssociate Director of Donor Engagement and StewardshipAgencyTarleton State UniversityDepartmentDivision of Institutional AdvancementProposed Minimum SalaryCommensurateJob LocationStephenville, TexasJob TypeStaffJob DescriptionThe Associate Director of Donor Engagement and Stewardship (the Associate Director) is the lead stewardship officer for the Division of Institutional Advancement at Tarleton State University. The primary focus of the position is to design, develop and implement best-practice donor-based stewardship programs and strategies to achieve new levels of retention and engagement.The Associate Director of Donor Engagement and Stewardship will play a leading role with donor-communications, events, recognition policies, protocols, and experiences. The Associate Director will be a talented team leader who is highly collaborative, energetic, personable and a proven communicator. An acute ability to analyze information and think strategically, critically, and creatively is expected.Specifically, the Associate Director will serve as the stewardship lead for the Texan Excellence Fund, Tarleton State’s annual giving platform, responsible for fulfilling a benefits program essential to both donor acquisition and retention. The Associate Director will be the Division of Advancement’s point on strategic Texan Excellence Fund events, will coordinate stewardship-based external communication, will oversee Tarleton State’s major-gifts society, and will develop and execute a comprehensive donor-appreciation program that articulates gratitude and appreciation to all Tarleton State donors on a consistent and structured basis.Reporting to the Associate Vice President for Development, the Associate Director of Donor Engagement and Stewardship will play a critical role in fostering a culture of philanthropy at Tarleton State University.Position is located on the main campus in Stephenville, Texas with in-office hours of Monday to Friday from 8am to 5pm, or as work requirements indicate. The scope of the job frequently requires travel and attendance at evening and/or weekend activities, meetings, events, seminars and workshops.Must have the ability to work remotely at the request of the University in times of inclement weather or other special circumstances.Essential Duties and Responsibilities
Under guidance from the Director of Annual Giving, execute and fulfill Texan Excellence Fund benefits for all qualifying donors.
Under guidance from the Director of Annual Giving, ensure data integrity to deliver accurate and timely stewardship to Texan Excellence Fund donors / members.
Under guidance from the Director of Annual Giving, ensure all stewardship-based activity is documented and organized in Advancement’s central database / that donor records accurately reflect stewardship status.
Under guidance from the Director of Annual Giving, serve as liaison to Advancement Services / utilize the central database (Raiser’s Edge) to generate reports essential to effective information organization, contemporary donor records / accounts, and regular stewardship reports.
Additional activities include:
Gift acknowledgements, endowed fund agreements, stewardship reports for endowed and restricted funds and donor recognition projects.
Collaborate with the Director of Communications and Content Creation and the Director of Annual Giving to execute of the Texan Excellence Fund’s detailed communications and activation platforms.
Fulfill and deliver Texan Excellence Fund events and experiences.
Oversee a relaunch of Tarleton State’s lifetime giving society dedicated to personized, gratitude-based outreach and experiences that exemplify the magnitude of major-gift philanthropy.
Coordinate donor hospitality and stewardship for the Division of Advancement at select athletics events, to include management of premium-seating experiences for donors and designated community members at each Tarleton State home football contest and select men’s basketball games.
Oversee management of the Development Office’s “master events calendar” to ensure impact, efficiency, and comprehensive coordination.
Contribute to a culture of confidence within Institutional Advancement marked by trust, teamwork, integrity, and excellence.
Serve as a primary point of contact between Financial Aid, the Business Office, the Tarleton State University Foundation, and academic units in organizing and reporting scholarship information to donors. Facilitate ongoing communication and annual reporting to donors regarding the impact of their investment.
Collaborate closely with leadership across campus on select projects and events.
Develops reports, analyses, and surveys for Associate Vice President for Development.
Completes special projects as requested by the AVP for Development.
Assist the AVP for Development with management of the Donor Engagement and Stewardship budgets for programs, special events and publications, including predicting funds needed for production, materials, and supplies.
Travel as necessary to implement off campus events and programs.
Perform other duties as assigned by leadership.
Evening and weekend work required.
Minimum RequirementsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Bachelor’s degree or equivalent transferable professional experience.
Eight years’ experience in Donor Engagement and Stewardship or a related field.
Excellent organizational skills and communication skills, both verbal and written.
The ability to be customer service-oriented and bring together various institutional partners with varying interests is essential.
Highly collaborative and a team player. Must exhibit cultural competence. Problem-solving skills, creativity, positivity, and the ability to manage several assignments simultaneously are required
Strong event planning skills.
A superior attention to detail.
Preferred Qualifications
Demonstrated written and oral communication skills;
Exceptional professional interpersonal and team-building skills including collaboration with others to establish and maintain good working relationships;
Demonstrated knowledge of the principles of fundraising.
Deep knowledge of prospect cultivation, solicitation, and recognition strategies.
Experience in event planning, gift acknowledgement, the major gift development process, and volunteer management within a higher education fundraising organization.
Proficient with Blackbaud - Raiser’s Edge or a similar CRM / fundraising database system.
Knowledge, Skills, AbilitiesThis position encompasses a variety of tasks related to communication strategies, negotiating with vendors and internal customers, listening actively, and analyzing arguments, evaluating information sources, gathering and synthesizing information, organizing tasks, and evaluating completed web projects. Further, the Associate Director must be able to work in an at times high-stress, demanding environment, thus requiring exceptional ability to stay focused on the task at handRegistration, Certification, or Licensure None.Supervision Received/Given This is a supervisory position.Other Requirements
The scope of the job frequently requires travel and attendance at evening and/or weekend activities, meetings, events, seminars and workshops
SalaryCommensurate with experienceSalary RangeThe target base annual salary range is $53,745 to $76,321 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:Educational Benefits - employee perks that help enrich, grow, and foster career and professional development:
Family Education Benefit (Tuition Scholarship) (https://www.tarleton.edu/scholarships/employees/) – scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit!
Masters Educational Assistance (https://www.tarleton.edu/hr/masters-educational-assistance-eligibility-guidelines/) – is designed to invest in and assist employees further their knowledge, skills, and job effectiveness through 100% of eligible tuition and fees being paid on enrollment. Click link for additional guidelines and details!
Employee Health, Wellness, and Financial Planning (https://www.tarleton.edu/hr/benefits/)
Fully covered employee health insurance
Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees’ insurance coverages as of the 1st day of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment, Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.
Dental insurance
Vision insurance
Retirement and Insurance programs
Paid Leave (https://www.tarleton.edu/hr/benefits/) Tarleton employees enjoy one of the greatest PTO packages in the area!
Paid sick leave
Holiday pay
Vacation
Longevity pay
Paid Birthday Leave – Tarleton State University awards all leave-eligible employees paid time off for their birthday!
Other
Complimentary tickets to all Athletic and Performing Fine Arts events!
Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.
Employee Wellness Release Time
Staff Gym Membership Discount with Campus Recreation
and other Tarleton Discounts
Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.
Application Procedure:
During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.
Employment applications must include:
Completed online application
Cover Letter / Letter of Interest addressing qualifications
Curriculum Vitae or Resume
At least 3 current professional references and their full contact information
Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. Incomplete applications will not be considered.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.Equal Opportunity/Affirmative Action/Veterans/Disability Employer. Founded in 1899, Tarleton State University a founding member of The Texas A&M University System, has a rich history and tradition through generations that have inspired educational excellence. Tarleton maintains a commitment to transformational student experiences and career readiness supported by engaged faculty, staff, and alumni mentors. Tarleton State University is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), earned the prestigious designation of Doctoral Universities: High Research Activity by the Carnegie Classification of Institutions of Higher Education, and is a member of the NCAA Division I, Western Athletic Conference. Strategic Planning for the Next Decade - Tarleton Forward 2030 (https://web.tarleton.edu/tarletonforward/) All links will open to a new tab
Employee Services (https://www.tarleton.edu/hr/index.html)
Benefits
University Leadership (https://web.tarleton.edu/president/)
Research and Economic Development
Traditions and History (https://www.tarleton.edu/traditions/index.html)
Tarleton State University is an Equal Opportunity/ Affirmative Action/ Veterans/ Disability Employer. If you have questions about submitting your application, please contact employment@tarleton.edu .