Posting InformationPosting Number2025308Posting/Functional TitleTobacco Compliance Contract Specialist – FDA (Food & Drug Administration)University Pay Plan TitleGrant SpecialistLocationSan MarcosDepartmentTexas School Safety CenterRecruitment TypeOpen to AllJob TypeFull-TimeFunding SourceGrantMonthly Salary$3,800 - $4,100Job CategoryExemptRequired Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
Ability to communicate clearly in English and prepare clear, concise, and grammatically correct correspondence.
Demonstrated experience in reviewing documents such as policies and/or procedures, reports, etc. for quality assurance purposes.
Demonstrated experience in communicating information or providing feedback to coworkers, contractors, and/or customers.
Demonstrated experience in using and maintaining large spreadsheets and electronic databases.
Skilled in successfully utilizing MS Office Suite.
Preferred Qualifications
Demonstrated experience in managing contracts and/or projects.
Demonstrated experience in creating and manipulating large data sets in Excel with the ability to use complex formulas, conditional formatting, tables, and graphs.
Demonstrated experience maintaining highly confidential program records and equipment inventory.
Demonstrated experience providing technical assistance and/or training.
Bachelor’s degree.
Knowledge of Texas and Federal Tobacco Laws and Regulations.
Job DescriptionThe Texas School Safety Center (TxSSC) is an official university-level research center at Texas State University. The TxSSC is tasked in Chapter 37 of the Texas Education Code and the Governor’s Homeland Security Strategic Plan with key school safety initiatives and mandates. The TxSSC serves as the clearinghouse for the dissemination of safety and security information through research, training, and technical assistance for K-12 schools and junior colleges throughout the state of Texas. As a result, Texas has become a national leader in school safety practices and is relied upon for assistance and guidance from jurisdictions throughout the nation.The role of the FDA Tobacco Compliance Contract Specialist is to assist in the overall administration, coordination, training, and monitoring of the FDA Tobacco Compliance Check Program in Texas. The Contract Specialist creates and revises training materials, provides technical assistance and feedback to contractors, prepares and processes program documents, and organizes correspondence to evaluate monthly program eligibility requirements for Contractors, who serve as FDA Inspectors for the program. The Contract Specialist also validates completion of work and processes contractor invoices for payment.Job Duties
Monitor contract compliance such as performance, deliverables, invoicing, closeout, extension, budget adjustments, and renewals.
Maintain highly confidential program records and equipment inventory.
Compile, create, analyze, and report data on a frequent basis using databases and Excel worksheets with advanced formats and formulas.
Maintain large databases with uploaded documents, spreadsheets, audio, video, and other current program information.
Conduct monthly and quarterly program process audits to report to program management.
Serve as point of contact to assigned contractors conducting field operations.
Provide training and technical assistance to external contractors.
Ensure attention to detail, data accuracy, and integrity on all work platforms.
Conduct internet research to maintain current policy information and to provide instruction and direction to Contractors.
Other duties as assigned.
Additional Information to Applicants
FDA Program continued employment is contingent upon passing a level 5 background check conducted by FDA to be commissioned.
This position is funded via a Federal contract. Continued employment conditional on annual renewal of contract.
Occasional overnight travel may be required
If selected for an interview, you will be required to complete tasks demonstrating your proficiency in Excel.
Job Open Date02/21/2025Job Close Date (posting closes at midnight)Open Until FilledYesNormal Work DaysMonday, Wednesday, Thursday, FridayNormal Work Hours Start8:00AMNormal Work Hours End5:00PMPosting NoticesYou will be required to electronically attach a resume., You will be required to electronically attach a cover letter.Legal and Required NoticesTexas State University is an Equal Employment Opportunity/Affirmative Action Employer.Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.Why work @ Texas State? Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! Generous paid time off: vacation, holidays, sick days and many more! Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs. An inclusive Bobcat community: join our many social networks offered on and off-campus Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributionsBy joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, welcoming, and growing universities in the nation.Quick Linkhttps://jobs.hr.txstate.edu/postings/51498Applicant Document