Office Administrator - Scheduling & Estimates (Landscape Installation/Design & Holiday Decorating/Lighting Office) - San Antonio (NW/Helotes)
Local landscaping company is hiring an Office Administrator (Scheduling & Estimates) to handle phones/inbox, pre-qualify projects, schedule estimates, send quotes in Square, and keep everything moving smoothly.
What you'll do
Answer calls/messages and quickly identify the customer’s issue
Pre-qualify: confirm fit, spot red flags, decide when to send a preliminary estimate
Create & send estimates in Square; convert approved estimates to invoices
Schedule on-site estimates in Google Calendar and send confirmations/reminders
Track follow-ups and nudge open estimates to a decision
Keep clean notes so the field team arrives prepared
Light office support + occasional social media/marketing and promotional tasks
(Optional/Seasonal) Help coordinate holiday-lighting schedules in winter
You bring
Warm, professional phone and writing skills
Strong organization and follow-through when it’s busy
Good judgment about scope, budget, and red-flag situations
Comfort with Google Workspace/Calendar; quick to learn Square
Home-services/dispatch/scheduling background is a plus (we train on specifics)
Why you'll like it here
Family-owned & local: respectful, no-drama team that appreciates good work
Predictable hours: Mon–Fri days; no nights or door-to-door sales
Clear playbook: written checklists for pre-qualifying, scheduling, and follow-ups
Paid training + automatic raises: grow from trainee to $19–$20/hr by hitting benchmarks
Comfortable office: AC, free parking, headset provided, all work done in-office
Real impact: you keep projects organized so crews can do great work
Schedule & pay
Hours: Mon–Fri, business hours (some flexibility)
Pay: $16–$20/hr DOE + monthly performance bonus
Ramp path available: $14–$15/hr for 2–4 weeks with automatic raises once benchmarks are met
How to apply (quick & simple)
Send an Email (Click Reply Button Above) with subject "Office Admin – Your Name" and include:
1) A short paragraph explaining why you’re a strong fit for this role.
2) When could you start?
3) Do you prefer full-time or part-time? What days/hours are you available?
4) City/ZIP: Where are you based, and can you commute to Helotes, TX reliably?
5) Availability windows: Are you available on Thursday 8/21 for a 10-minute phone screen and Friday 8/22 between 12–3 pm for onsite interviews?
6) Compensation: Desired hourly rate within the posted range ($16–$20/hr DOE)
7) Your resume (PDF).
Next steps
Selected applicants will be invited to a 10-minute phone screen (Thursday). Those who pass receive a reserved 20-minute onsite interview on Friday (12–3 pm) with the office address (Helotes, TX) and a calendar invite.
(Initial interview cohort this week: Friday, Aug 22, 12–3 pm CT.)
We are an Equal Opportunity Employer. We value skill, integrity, and great communication.
Keywords: office admin, scheduler, dispatcher, customer service, CSR, administrative assistant, landscaping