Weekend Receptionist Needed!
We are looking for a Receptionist to manage our front desk in our medical post op recovery center on the Weekends and to perform a variety of administrative and clerical tasks.
As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization.
You will welcome guests both who visit our office and also virtually who call our business to book post op massages or inquire about our services/need phone support.
You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls.
To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role.
You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations.
Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus.
Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.
Responsibilities
Greet and welcome guests as soon as they call our office line
Direct guests to the right resources pre and post appointment
Answer, screen and forward incoming phone calls
Ensure outbound calls are completed to check the welfare of clients
Provide basic and accurate information in-person and via phone/email
Maintain office security by following safety procedures and controlling access as needed
Manage/order front office supplies and keep inventory of stock
Update calendars and schedule meetings
Keep updated records of appointment log with daily reconciliation
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
Also, the Receptionist needs to attend the Client calls on Saturday and Sunday
Skills
Proven work experience as a Receptionist, Front Office Representative or similar role
Proficiency in Microsoft Office Suite
Excel Skills
Hands-on experience with office equipment (e.g. fax machines and printers)
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Customer service attitude
High school degree; additional certification in Office Management is a plus