Administrative Assistant

Description We are offering a contract to hire employment opportunity for an Administrative Assistant in Houston, Texas. As an Administrative Assistant, you will handle a range of administrative and clerical tasks, crucial to the efficient operation of the department. This role operates in a clerical office setting and involves liaising with internal and external partners, conducting clerical work, and managing documentation. Responsibilities: Coordinate meetings with internal and external partners, ensuring smooth communication and efficient arrangement of meeting rooms Conduct weekly and monthly clerical tasks such as drafting contracts and invoices, supporting invoicing/billing work, and approving timesheets Conduct regular research and report creation, utilizing various news sources and ChatGPT to create summaries and proo content Gather updates for regular reports such as the Bi-weekly GBDF and Monthly JAH Report Manage and maintain the Strategy Intra Portal, ensuring the content is up-to-date Oversee documentation management, standardizing the SharePoint folder structure, file naming conventions, and performing maintenance tasks Employ your language skills in Japanese and English to effectively communicate with diverse teams and stakeholders Utilize Microsoft Office Suite and ChatGPT to perform tasks efficiently and effectively Handle customer service tasks such as answering inbound calls, data entry, email correspondence, and scheduling appointments. Requirements Associates degree or higher Minimum of 2 years of experience in an administrative assistant role or similar Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook Excellent customer service skills and experience in handling inbound and outbound calls Proven experience with data entry and email correspondence Ability to schedule appointments and manage calendars effectively Proficiency in the Japanese language is required Experience with ChatGPT or similar AI chat tools Ability to multitask and prioritize tasks effectively Strong organizational and time management skills Excellent written and verbal communication skills High attention to detail and problem-solving skills Ability to work independently and as part of a team.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .