Accounts Payable Specialist

Description We are currently seeking a detail-oriented and organized Accounting and Administrative Support Specialist to join our commercial construction plumbing team. This is a contract to permanent position, offering an exciting opportunity for growth within our organization. The ideal candidate will play a key role in ensuring accurate project financial documentation, tracking project costs, accounts payables, and providing administrative support to the entire team. Key Responsibilities: Project Administrative Support: Assist with administrative tasks such as filing, data entry, and document management for construction projects. Maintain organized electronic and physical files of project-related documents, contracts, and correspondence. Archive field project files for completed projects systematically. General Accounting Support: Oversee and manage the Accounts Payable process, including entering accounts payables, vendor maintenance (W9, ACH documents), expense reports, and vendor reconciliations. Examine data sets to pinpoint inconsistencies, errors, or discrepancies. Conduct in-depth investigations to resolve discrepancies, ensuring accuracy and compliance with company policies. Generate weekly reports for AP transactions, including ACH transfers, check payments, and AP cash flow projections. Assist the accounting department during month-end and year-end closing processes. Prepare financial reports and assist in annual audits. Administrative and Other Support Projects: Front desk responsibilities: handling deliveries, incoming phone calls, and ordering supplies. Support special projects and ad-hoc analysis as requested by management. Provide team support by executing requests and following up on related issues. Assist in training clerical personnel as needed. Requirements Qualifications: 2+ years of experience in accounting or finance, preferably in the construction industry. Knowledge of accounting principles and GAAP. Proficiency in accounting software (e.g., QuickBooks, Sage, Timberline) and Microsoft Office Suite. Strong problem-solving abilities and attention to detail. Excellent communication and interpersonal skills. Ability to multitask, prioritize workload, and meet deadlines in a fast-paced environment. Preferred Qualifications: Experience with project accounting and cost tracking software (e.g., Procore, Viewpoint). Familiarity with construction contracts, change orders, and billing processes. Understanding of construction terminology and industry standards. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .