Caring Matters is looking for an Administrative Assistant for our Office of Administration. We are looking for someone who is self-motivated, hardworking and possesses a positive work attitude. If the following responsibilities and duties describe you, we are inviting you to fill out an application and to become part of our team.
RESPONSIBILITIES AND DUTIES
1. Serve visitor(s) by greeting, welcoming, and directing them appropriately.
2. Identify appropriate personnel required to address visitor’s request(s).
3. Promote a positive and respectful environment for visitors.
4. Possess great “listening” skills.
5. Use professional etiquette when answering telephone calls and/or interacting with visitors. Always have a positive attitude.
6. Issue and inventory office supplies, and assure that the inventory is replenished.
7. Ensure that utensils, napkins, etc. are well-stocked in the kitchen.
8. Ensure that restroom supplies are well-stocked, as well.
9. Ensure that staff is reminded on Fridays to take his/her items from the refrigerator; if he/she does not, throw items away.
10. Ensure outgoing mail is collected by postal service.
11. Distribute incoming U.S. mail according to supervisor’s instructions.
12. Maintain copies on file of: Employment Applications, PTO/Absence Request Forms, Background Authorization, Employee Change Forms (for address change only), etc.
13. Bill ISS (In-Home/Off-Site), RSS, and HHCC Services.
14. Prepare/Print ISS and Residential Documentation and have ready before the end of the month.
15. Assist with HHCC check distribution on paydays.
16. Maintain TV Monitor updated with pertinent information, i.e., announcements, general information, etc.
17. Will be a back up for distribution of allowances in the absence of Administrative Assistant, Business Office.
18. Able to type at least 35-40 words per minute AND be able to write/format a memo, email, etc.
19. Possess computer skills (Word and Excel).
20. Other duties as assigned by CEO and CFO.
WORKSKILLS
1. Positive interpersonal skills
2. Good communication skills
EXPERIENCE
1. 18 years of age
2. Valid Texas Driver’s License or ID
3. SS Card
QUALIFICATIONS
HS Diploma or Equivalent
If you are interested, we invite you to stop by our office and fill out an application at 945 Pendale Rd. EL Paso TX. 79907. Please bring the following documentation with you: Texas driver's license or ID, SS Card, and HS Diploma or Equivalent certificate. The schedule is Monday-Friday 8 AM-4:30 PM