Job Summary:
We are seeking a dedicated and detail-oriented Legal Receptionist to join our team. The ideal candidate will serve as the first point of contact for clients and visitors, providing exceptional customer service while managing various clerical and administrative tasks. This role requires strong organizational skills and the ability to handle multiple responsibilities in a fast-paced legal environment.
Duties:
Must be fluent in English and Spanish and have excellent organization, and time management skills.
Greet clients and visitors warmly, ensuring a professional and welcoming atmosphere.
Answer incoming calls with excellent phone etiquette
Manage the scheduling of appointments and meetings for attorney
Communicate with clients and attorneys on a timely manner.
Translating documents
Assist in the preparation of client intakes and questionnaires for a variety of immigration cases
Perform data entry on immigration software
Performing general office clerical duties
Run errands and filing documents
Copying, scanning, emailing documents
Requirements
Proven experience in a clerical or administrative role, preferably within a legal setting.
Strong organizational skills with the ability to prioritize tasks effectively.
Excellent communication skills, both written and verbal, with a focus on phone etiquette.
Attention to detail is critical for managing sensitive information accurately.