Job Summary:
We are seeking an organized and detail-oriented Office Assistant to join our law firm. While legal experience is not required, we are looking for a candidate with solid experience in handling general office tasks and a working knowledge of Microsoft Office Suite, including Outlook, Word, and Excel. The ideal candidate will be able to manage a variety of office duties with minimal supervision, exhibit strong organizational skills, and have common sense in handling day-to-day responsibilities.
Key Responsibilities:
Assist paralegals and office staff as needed with administrative tasks.
Make phone calls to clients, providers, and other parties, ensuring clear and professional communication.
Send letters, faxes, and other documents in a timely and efficient manner.
Organize and maintain both physical and digital files.
Use Microsoft Office products such as Outlook for email, Word for document preparation, and Excel for tracking data.
Operate office equipment such as multi-line phone systems, fax machines, and printers.
Assist in managing incoming and outgoing mail, ensuring proper filing and documentation.
Requirements:
Proficient in Microsoft Office products (Outlook, Word, Excel, etc.).
Experience using office equipment such as fax machines, copiers, and multi-line phones.
Strong organizational skills with attention to detail.
Ability to handle multiple tasks and prioritize work efficiently.
Excellent verbal and written communication skills.
Ability to work independently and as part of a team.
Common sense and problem-solving skills to handle various office situations.
Benefits:
Medical, dental, and vision insurance.
Short-term and long-term disability coverage.
Workers' compensation.
Life insurance.
Gym membership reimbursement.
Employee referral bonus of $1,000 for successful referrals.
$500 per month for the Employee of the Month.
Additional Information: This position will play a vital role in ensuring the smooth operation of our office, assisting in the flow of communications and documents. If you are a motivated self-starter who enjoys working in a collaborative environment, we encourage you to apply.