Turner & Townsend are looking for a Procurement and Supply Chain Coordinator to join our team to support a large-scale construction manufacturing project! The ideal candidate will be a team player and will have prior experience supporting mission critical projects.Responsibilities:Aligns with the team and documents the specific commercial requirements for those projects to be executed and managed by Project Delivery, and within the function of Project Controls.Retains all major contract agreements and purchase orders.Documents commercial summaries for all executed work. PC and Sourcing team to agree on simple data capture model for all effort.Coordinate with the Project Manager to ensure correct documentation for Purchase Requisitions are completed.Ensures all newly issued Purchased Orders are in full compliance with the PC WBS standard and all guidelines managed by PC for establishing PO’s.Supports the project controls process, ensuring budget and commercial verification prior to the formal commitments.Includes ensuring the tender received (RFP) can be invoiced accordingly, per the commercial assumptions.This would include verification of the appropriate commercial bid structure for the execution strategy used, Pre-RFP. Generally, review bid documentation; ensure data is up to date; highlight or resolve conflicting commercial requests.Assurance that invoicing requirements are identified.Review financial bid analysis ensuring all received bids align with the budget intent; verification the math was properly calculated.Ascertain a basis for change pricing is included with the submitted bid. This includes proposed rates and mark-ups.Ensure data accuracy and completeness for all major project awards, to Primary Partners and Major Equipment Vendors.Coordinate inclusion of the proper WBS Coding with all purchase orders.Administrates the Invoice Management Process, including:Finalize Invoicing Procedures for all work executed at the Kankakee site.Work with the US PC lead to complete this SOP / Template for formal use.
Verifying compliance with the documented invoicing process, including invoice data summaries, data structure and invoice completeness.Perform Invoice Reviews for commercial compliance and billing accuracy.Certifying the invoicing of cost is aligned with the WBS and Cost Management standards.Ensuring Timely invoice submittal in support of the accrual process.Verify receipt of critical materials prior to invoice approval.Communicate directly with the partner to resolve open invoicing issues.Interaction with the Change Management Process.Facilitate project change orders through the approval process.Work with the lead cost engineer to formulate Contract Change for PO Inclusion to sourcing. A contract change would be a culmination of numerously approved project change order not yet incorporated.SAP Coordination.Working with the lead project cost engineer(s), reconcile PO and Invoice Summary data.Coordinate with procurement, finance, and the project controls team any requirements for the closeout process.