Office ManagerDescriptionTextron is a renowned global multi-industry company with a diverse portfolio spanning aerospace and defense, specialized vehicles, turf care, and fuel systems. Our brand lineup includes leading names like Bell, Cessna, Beechcraft, E-Z-GO, Arctic Cat, and many others. With a strong worldwide presence and a workforce of 35,000 individuals across 25 countries, we prioritize attracting top talent.Job Summary:The Office Manager will play a critical role in ensuring the smooth operation of the HR teams within the corporate office, supporting the HR teams, and overseeing a group of administrative assistants. The ideal candidate will be detail-oriented, proactive, and possess exceptional organizational and leadership skills. This role requires handling multiple tasks at one time and handling sensitive information with the utmost confidentiality and professionalism.Key Responsibilities:
Supervise a team of administrative assistants, providing guidance, training, and performance evaluations.
Manage multiple team budgets within HR and consult with HR leaders monthly, assisting with monthly forecasting and tracking of invoices, chargebacks, and expenses.
Support HR filing and document retention processes, including managing the Iron Mountain archiving process and acting as the records retention coordinator.
Assist in the development and preparation of presentations and meeting materials for HR-related meetings.
Manage HR event shipping logistics and coordination to ensure timely arrival of materials for a successful execution of event and safe return of items.
Oversee employee file management and perform regular audits to ensure compliance with company policies and legal requirements.
Enforce department adherence to record retention process and perform regular audits to ensure compliance with company policies and legal requirements
Provide administrative support to the HR teams as needed to support administrative assistants, including managing office supplies, processing mail, and facilitating internal communications.
Assist with special projects and contribute to department objectives and initiatives.
Manage various HR email accounts and respond to inquiries in a timely and professional manner.
Ensure the privacy and security of employee personnel records, handling personal and compensation information with confidentiality.
Perform other duties as assigned to support the HR teams and corporate office operations.
QualificationsQualifications:
High School Diploma required. Bachelor's Degree Preferred
Proven experience as an Office Manager, Administrative Manager, or similar role.
Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
Experience managing departmental budgets
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience in managing a team and providing leadership in a corporate environment.
Ability to handle sensitive information with discretion and maintain a high level of confidentiality.
Detail-oriented, proactive, and able to work independently as well as part of a team.
Why Textron?Textron puts a high value on work-life balance. We have an on-site fitness center where you can partake in 1:1 personal training, take classes or workout with co-workers. We offer a generous time off package as well as a culture that encourages engagement. Getting involved in Employee Resource Groups and workplace activities makes the work more meaningful and fun!Our team is dedicated to supporting new members and we have a broad mix of levels and tenures that celebrates knowledge sharing and mentorship. We offer a competitive total rewards package including generous 401k matching and tuition reimbursement programs as well as health, dental and more.Join Textron today and be part of a dynamic team driving innovation, creativity, and collaboration!EEO StatementTextron is committed to providing Equal Opportunity in Employment, to all applicants and employees regardless of, race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law.Recruiting Company: Textron Inc.
Primary Location: US-Rhode Island-Providence
Job Function: Human Resources
Schedule: Full-time
Job Level: Individual Contributor
Job Type: Experienced
Shift: First Shift
Travel: No
Job Posting: 12/09/2024, 11:13:25 AM
Job Number: 329352