Associate, Client Operations, Corporate Secretariat

The responsibilities for the Corporate Specialist are given below, and are subject to amendment and evolvement based on the needs of the business.List of major job responsibilities:Communicate effectively with clients, market participants and government agenciesManage the official mailing address of the RO, including the maintenance of the public list in officeMaintain & review all corporate documents/electronic files for RO clients, ‘the “Minute Book’ requesting outstanding documents from the client as necessary.  Scan all documents for digital storage if not received in digital formatProactively archive the corporate documents of inactive RO clients, destroying in line with regulatory standardsObtain Certificates of Good Standing for clients on request from the Cayman governmentProcess new corporate information from clients, updating the RO Company folders and the relevant Cayman government agency.  This can include the documents of formation (certificates of incorporation, M&A etc.) as well as the official Registers of Members, Directors etc).  Any Notices and/or Resolution will require to be considered and filed.Onboard all new RO clients as well as supporting the liquidation, restructure or transfer of existing clientsIn line with client fee schedules and Finance procedures, manage the collection of fees for the RO clients that need to be submitted to Cayman government agencies as well as MUFG internal RO fees.  Proactively chase with clients, maintaining a robust tracker of current statusFile Annual Returns with the Cayman ROC, including Economic Substance informationSubmit relevant information to Cayman government in line with requirements of SIBLCollect client Beneficial Ownership information and submit to the Cayman Competent AuthorityComplete CIMA consent letters for new funds where MUFG will act RO / AML / RTAOrganise and record Board Meetings producing the minutes for approval for all clients that MUFG provide Corporate Secretarial servicesMaintain market and internal contacts to ensure that any new legal or regulatory requirements that impact RO services are identified, understood and implemented.  This can include liaison with internal colleagues, including marketing, to communicate with clientsMaintain an up to date set of operating procedures for RO services for internal consumptionParticipate in mandated training sessionsArrange for execution of documentation if and when neededRequest wire transfers as needed as needed to fund the CORIS account and also REEFS used for CIMAPrepare ISIN requests and invoicesPrepare annual fees for Cayman Registrar of Companies and CIMA, as well as any ad-hoc fees