Villanova University
Posting DetailsDo you have questions about the application process? If so, please refer to the Applicant FAQ's.Posting Details (Default Section) 20244109SAdministrative Assistant II - Faculty SupportStaffVillanova, PAInternal/External Applicantsfull-time/12-months241-Law School InstructionThe Administrative Assistant II provides secretarial and administrative support for faculty and for Continuing Legal Education events and symposia, faculty committees, and Honor Board investigations, and assists with other projects as assigned.
Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values.
Type, edit, and proo correspondence, manuscripts, presentation materials, class materials, exams; execute mail merges, send email messages on behalf of faculty, make travel arrangements, prepare expense forms and requests for payment; schedule rooms for make-up classes.
Perform other administrative tasks pertaining to classes or other faculty-related work.
Maintain files electronically and in hard copy as necessary.
Interact with students and faculty (set up appointments, answer questions).
Perform faxing, scanning, and small copy requests: send large copy requests to the University Print Center via online submission system.
Coordinate and execute the administrative details involved with symposia, conferences, faculty workshops, and other events, including creating and editing Eventbrite pages, printing registration lists, registering each symposium with the PA Continuing Legal Education Board, inputting CLE attendance and course evaluations, printing/posting CLE certificates, managing payment-at-door on day of event, running the registration table, supervising student volunteers, creating name-tents for speakers, supporting the Director of Events with miscellaneous tasks, responding to CLE and event related questions from faculty, attendees and CLE Board representatives.
Use web-based legal research tools (HeinOnLine and/or Lexis Westlaw) on behalf of faculty and in the course of completing assigned projects.
Support the work of faculty committees: schedule rooms for meetings, create spreadsheets and other documents, other tasks as requested.
Manage confidential and sensitive information in relation to Honor Board violation investigations. Help maintain the tracking log for pending and resolved cases.
Monitor inventory of office supplies and reorder when needed.
Serve as a back-up when other faculty support assistant is out of the office or needs assistance.
Perform other duties and assist with special projects as assigned.
High School Diploma or equivalent.
Minimum 3-4 years experience in administrative support roles
Strong secretarial, organizational, communication, and interpersonal skills.
Strong skills in MS Word, Excel, PowerPoint, Outlook, Adobe Acrobat, Internet, Lexis/Westlaw; willing to learn new programs and applications as needed.
Ability to prioritize tasks, work effectively with interruptions, and work independently as well as in collaboration with colleagues.
Able to interact with co-workers, faculty and students with a professional manner and a positive, service-driven attitude.
Knowledge of office procedures and educational institution policies and procedures.
Some college education preferred
Experience in an academic setting preferred
Sitting for extended periods 07/29/2024Commensurate with experience Gnon-exemptPosting Number: Position Title: Position Type: Location: Recruitment Type: Work Schedule: Avg Hours Week Department: Position Summary: Duties and Responsibilities: Minimum Qualifications: Preferred Qualifications: Physical Requirements and/or Unusual Work Hours: Special Message to Applicants: Posting Date: Closing Date (11:59pm ET): Salary Posting Information: Salary Band: Job Classification:References Needed References Needed 33Minimum Number of References Needed Maximum Number of References NeededSupplemental QuestionsRequired fields are indicated with an asterisk (
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Documents needed to complete your application:Required Documents1. 1. Cover Letter / Letter of Interest 2. Resume / Curriculum VitaeOptional Documents1. 1. Other DocumentPI244308497