Job Category: Administration Risquisition Number: DIREC001113 Posted: October 7, 2024 Full-Time Pittsburgh, PA 15219, USA Job Details
Description
Director - AdministrationBuchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.We are currently searching for a Director of Administration for our Pittsburgh location. This position plays a pivotal role in shaping operational excellence at Buchanan. By partnering with the COO and leadership team, the Director of Administration will drive best practices that enhance efficiency and effectiveness across administrative operation firm-wide, fostering a collaborative and innovative firm culture.Responsibilities of Position include:1. 1. Firm Administration
Analyze the firm's operational budget performance and provide regular updates to the COO.
Monitor and manage firm-wide overtime expenditures for the firm's business professionals.
Analyze and approve requests for the creation of new non-manager/director business professional positions.
Develop firm-wide Paralegal and Staff Attorney program and provide direct supervision for those who are a part of the program.
Liaise with the Practice Management team to keep abreast of any administrative challenges that our lawyers are facing and partner with the COO and the Managing Section Director to reduce areas of friction where possible. 2. Offices and Facilities
Collaborate with the COO in overseeing the facilities department's day-to-day operations to ensure they meet the needs of the firm effectively and efficiently.
Assist COO with certain lease related items and subsequent renovations and/or buildouts.
Responsible for vendor and supplier contracts that fall in the jurisdiction of the Facilities Department i.e. RICOH. 3. Research Services
Oversee direction and implementation of Firm's research capabilities including the development of the Firm's competitive intelligence capabilities.
Oversee traditional library function; Library Manager or comparable position is a direct report.
Responsible for all contracting and vendor management of library resources. 4. Supplier/Vendor Management
Responsible for managing key supplier and vendor relationships, including negotiating and executing contracts that align with the firm's commitment to supplier diversity and sustainable practices.
Oversee utilization of Supplier/Vendor Contract Management tool.
Oversee firm-wide travel administration and firm relationship with outsourced service provider.
Manage administration and approve requests for the firm's civic and charitable budget. 5. Business Continuity
Chair the Firm's Business Continuity Committee to ensure collaboration with key stakeholders across the Firm to assess risks, identify critical operations, and enhance the firm's resilience in case of emergency.
Responsible for overseeing the Human Resources team's efforts in guiding the Firm's continuity planning, preparedness and response. 6. Special Projects
Track strategic plan execution and provide regular updates to the Administrative Leadership team on progress.
Coordinate certain firm-wide initiatives on behalf of Firm leadership.
Conduct research for executive leadership as it relates to strategic growth opportunities.Skills and Requirements:
Bachelor's degree in Business Administration or related field.
3-5 years' experience in administrative manager or director position, preferably in a law firm setting.
Strong leadership skills, with a proven ability to guide, mentor, and develop staff.
Excellent written and oral communication skills.
Strong attention to detail.
Ability to prioritize and meet deadlines.uchanan Ingersoll and Rooney PC offers an outstanding benefit package that includes:
Insurance Medical, Dental, Vision
401K program
Retirement Savings Program
Generous Paid Time Off
Paid Holidays
WorkWell wellness program
Free use of building gym
Caregiving assistance with Bright Horizons
Firm-wide emergency assistance fund
Available Hybrid schedule
We are an Equal Opportunity Employer.Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is a in response to a formal complaint or charge, b in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or c consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35cPI251178936