Essential Functions    Submit and review procurement requests submitted electronically through a centralized collection system. Requests are generally related to software, hardware, professional and other services, maintenance of hardware and software, communications, training, and other IT related items.
    Initiation of purchase orders in ADPICS (City of Philadelphia Mainframe system for purchasing) 
    Communicating with vendors as it pertains to invoice payments.
    Asset Management
    Ensure requests adhere to a standardized procurement request format.
    Ensure all supporting documentation is complete and accurate. Follows up with internal and external departmental contacts if additional information or clarification is required for processing requests.
    Obtain approval from various internal OIT Chief Officers and Deputies for technology approvals, and IT Financial Managers for budgetary approvals.
    Maintain a database that logs all pertinent information related to each request.
    Initiates  and processes purchase orders for all approved requests 
    Receive vendor invoices, ensures all backup documentation has been submitted and information is accurate before submitting for processing. 
    Ensures all necessary equipment is tagged with City property tags and logged in inventory system 
    Renews all annual maintenance and software agreements 
    Log pertinent data into MS Access databases, and seeks ways of improving database relationships and structure.
    Work with vendors to obtain required documentation to facilitate and expedite procurement and payment processes, as necessary.
    Develop analysis and reports as requested.Competencies, Knowledge, Skills And Abilities    Analyze and comprehend organizational and procedural problems and make recommendations related to procurement requirements.
    Express ideas effectively, both orally and in writing.
    Establish and maintain effective working relationships with associates, administrative officials, departmental officials and vendors.
    Analyze and resolve purchasing problems and make sound recommendations consistent with municipal procurement principles and departmental policies.
    Exercise judgment and discretion in applying and interpreting procurement policies and procedures consistent with departmental and citywide policy and objectives.
    Basic administration procedures and philosophies for local government.
    Principles and practices of administrative analysis and managerial operations.
    General budgetary and fiscal control policies.
    Effective customer service techniques.