Clerical Assistant I – Pretrial Services Data Verification Unit

Position SummaryThe Pretrial Service Department of the First Judicial District of Pennsylvania’s mission is to safeguard pretrial justice while maximizing public safety and court appearance. Pretrial Services meets this mission through pre-arraignment interviews, supervised release services, appointment of counsel interviews, and enforcement of judicial orders.This full-time position within Pretrial Services involves performing clerical and verification-related duties within The Data Verification Unit. The work involves contact with subjects and various law enforcement agencies for the purpose of warrant verifications. An employee in this position must maintain professionalism at all times, pay close attention to detail to ensure information is recorded accurately, and have the ability to communicate clearly and concisely. Assignments are routine in nature and must be carried out in accordance with well-defined standards, procedures, policies, and regulations.DISTINGUISHING FEATURESThis is entry-level clerical work performed under the supervision of an administrative superior.  The work is routine in nature.  Once learned, easily learned, the candidate must have the ability perform assigned tasks without close supervision.  Employees in this class will be required to perform data entry duties on an as-needed basis. The Data Verification Unit operates 24/7/365.  Employees of this class are categorized as essential personnel and must report to work during court closures, weekends, and holidays.  In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.Essential FunctionsThe following duties are considered typical for this position.  These are not to be construed as exclusive or all-inclusive.  Other duties may be required and assigned.Verification of bench warrants in various court systemsReceives requests for court records related to bench warrants from corrections facilities, court officials, and the District Attorney’s office.Fills out forms and applications after verbal inquiries or from handwritten documents.Sorts and files papers and/or legal documents in a pre-established filing system.Performs routine data entry functions to retrieve information from court computers.Directs the public to appropriate departments based on simple inquiries.Assumes duties and assignments in the bench warrant surrender room and the bench warrant hearing courtroom when necessaryMARGINAL FUNCTIONSAnswers the telephone and may greet the public.Provides general information pertaining to assigned function.Replenishes computer printer paper, copier or fax machine paper supplies.Performs related functions and assignments as required or assigned by an administrative superior.ENVIRONMENTAL CONDITIONS:Standard office conditions.Direct contact with diverse court clientele.In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.Competencies, Knowledge, Skills and AbilitiesSkill in computer access and data entry on pre-established screens.Ability to interact with the public in a tactful, professional and efficient manner.Knowledge of office practices and procedures.Knowledge of the English language and spelling.Skill in eliciting information quickly and easily.Skill in giving information clearly and concisely.Ability to read and interpret court documents and disseminate the information accordingly.Ability to meet deadlines.All employees must obtain active Commonwealth Law Enforcement Assistance Network (CLEAN) and Pennsylvania Justice Network (JNET) certifications within the probationary period and maintain the same for the duration of employment in this job classification.All employees must pass criminal history and background investigations.In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume