Office Manager Position
About Us
We are a small technology company based in Oak Grove (SE Portland) focused on innovative design and product development. As we continue to grow, we need dedicated administrative support to handle day-to-day operations so our engineering team can concentrate on what they do best - creating exceptional products. We're looking for someone who thrives in a dynamic, small-company environment and wants to play a key role in our continued success.
Position Overview
We are seeking a detail-oriented and organized Office Manager to join our team in a part-time capacity with the opportunity to grow into a full-time role as skills develop. This position combines administrative leadership with hands-on operational responsibilities including shipping/receiving, inventory management, and customer service.
Key Responsibilities
Administrative Management
Oversee daily office operations and maintain organized filing systems
Manage correspondence, phone calls, and email communications
Schedule appointments and coordinate meetings
Maintain office supplies and equipment
Handle general administrative tasks and special projects as assigned
Shipping & Receiving
Process incoming and outgoing shipments
Coordinate with carriers and vendors for deliveries
Maintain accurate shipping records and tracking information
Inspect received goods for quality and accuracy
Manage packaging and shipping supplies inventory
Stock Control & Inventory Management
Monitor inventory levels and maintain accurate stock records
Conduct regular inventory counts and audits
Coordinate with suppliers for reordering and restocking
Implement and maintain inventory control systems
Track product movement and identify discrepancies
Quote Preparation & Customer Service
Prepare price quotes and estimates for customers
Maintain customer database and pricing information
Follow up on outstanding quotes and proposals
Provide exceptional customer service via phone and email
Process orders and coordinate fulfillment
Required Qualifications
High school diploma or equivalent required; associate degree preferred
2+ years of administrative or office management experience
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Strong organizational and time management skills
Excellent written and verbal communication abilities
Attention to detail and accuracy in data entry
Ability to multitask and prioritize effectively
Preferred Qualifications
Experience with inventory management systems (Fishbowl preferred)
Knowledge of shipping procedures and carrier systems
Previous experience with QuickBooks and Fishbowl software
Knowledge of sales tax regulations and filing procedures
Previous experience in customer service or sales support
Basic understanding of business operations and procedures
Skills for Development
This role offers growth opportunities in:
Inventory optimization and supply chain management
Customer relationship management
Process improvement and system implementation
Team leadership and training
Position Details
Schedule: Part-time (20-25 hours per week initially) with flexible hours
Work Arrangement: Primarily on-site with possibility of small amount of remote work for certain tasks
Growth Path: Transition to full-time (40 hours per week) based on performance and skill development
Work Environment: Professional office setting with occasional warehouse/shipping area duties
Reports To: Business Owner
What We Offer
Competitive hourly wage commensurate with experience
Flexible scheduling during part-time phase
Comprehensive training and professional development opportunities
Clear path to full-time employment with full benefits package including:
o Medical insurance
o 401(k) with company match
o Paid vacation time
Supportive team environment with growth potential
Application Requirements
Please submit your resume and a brief cover letter explaining your interest in this position and relevant experience. Include any certifications or specialized training related to the role responsibilities.
We are an equal opportunity employer committed to creating an inclusive environment for all employees.