Job Title: Office Assistant
Department: Office/Administrative
Reports to: Office Manager
Job Type: Full Time with some overtime when required.
Salary Range: $18-$22 per hour, based on experience
Job Summary:
As an Office Assistant, you will be an integral part of our office team, providing essential support to ensure smooth and efficient daily operations. Your role involves a variety of administrative tasks, including document management, data entry, and handling communications. This position is ideal for someone who is organized, detail-oriented, and eager to contribute to a dynamic office environment. Your work will directly impact the effectiveness of our team, making it vital to our overall success.
Key Responsibilities:
1. Document Handling: Prepare, file, and manage office documents and records.
2. Data Entry: Accurately enter data into various systems and maintain up-to-date records.
3. Communication Management: Handle incoming calls, emails, and correspondence, ensuring prompt and professional responses.
4. Scheduling and Organization: Assist with scheduling appointments, meetings, and managing calendars for staff.
5. Office Supply Management: Keep track of office supplies and place orders as necessary.
6. Meeting Support: Prepare meeting materials and assist with meeting room setup.
7. General Support: Provide general support to other staff members as needed, including assisting with special projects.
Qualifications:
Education: Minimum of High School Diploma or GED Required
Experience: 1 Year
Technical Skills:
Computer Proficiency: Familiarity with Microsoft office software, including word processing, spreadsheets, and email.
Familiarity with bookkeeping tasks and financial software (e.g., QuickBooks Desktop and QBO)
Data Entry Skills: Fast and accurate typing skills for efficient data entry.
Document Management: Ability to organize and manage files and records.
Soft Skills:
Communication Skills: Excellent written and verbal communication abilities.
Organizational Skills: Strong organizational skills and the ability to multitask.
Attention to Detail: Precision and attention to detail in all tasks.
Problem-Solving: Ability to identify and solve administrative challenges.
Certifications: N/A
Competencies:
1. Team Player: Willingness to collaborate and support the team.
2. Adaptability: Flexibility to adapt to changing tasks and priorities.
3. Proactivity: Taking initiative in identifying and handling office needs.
4. Confidentiality: Understanding and respecting the confidentiality of office information.
Physical Demands:
For this office-based role, the physical demand is generally low to moderate. This includes the ability to:
Sit for Extended Periods: Frequently required to sit for long durations while working at a computer.
Manual Dexterity: Regular use of hands for typing, filing, and handling paperwork or office equipment.
Light Lifting: Occasionally required to lift and carry items such as files, documents, or small office supplies, typically not
exceeding 20 pounds.
Navigating the Office: Mobility around the office to access files, office equipment, and interact with other staff.
Visual Demands: Sufficient to work on a computer, read documents, and manage files, with accommodation provided if necessary.
Work Environment:
The work environment for this position is a typical office setting, characterized by:
Indoor Setting: Work is primarily conducted indoors with climate control and adequate lighting.
Office Equipment: Regular use of standard office equipment such as computers, phones, printers, and copiers.
Collaborative Atmosphere: Interaction with other team members in an office environment, requiring a blend of independent work
and teamwork.
Noise Level: Generally quiet to moderate, typical of an office setting, with occasional distractions and interruptions.
Professional Setting: An environment that maintains a professional decorum and adheres to standard office hours.
Benefits:
Competitive salary based on experience.
Health, dental, and vision insurance.
Paid time off and holidays.
Professional development opportunities
How to Apply
If you are a proactive, detail-oriented individual with a passion for supporting business operations, we want to hear from you!
Apply online at SpectrumWoodworking.com with your resume and a brief cover letter.
Spectrum is an equal opportunity employer.
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APPLY NOW to become part of a team that values your skills and offers a great work experience.
https://www.spectrumwoodworking.com/careers/