We’re looking for a HR & Admin Assistant to join our growing team in NW Portland. This is a full-time, in-office position.
Who we are:
We believe that deconstruction is an artform and we recognize the historic beauty and value of materials reclaimed in the process. True service and care are at the heart of everything we do, from our very first point of contact to project completion. In our warehouse and salvage shop, we give second life to lumber, objects and curiosities, ensuring materials of the past have a place in the future.
With almost 20 years in the business, Lovett Deconstruction is Portland’s premier deconstruction company with more experience than any other company in the industry. We run 5-7 residential deconstruction jobs daily in and around the Portland metro area and have built a reputation for delivering the highest level of customer service. Every day we work to wow customers with our knowledge, awareness, efficiency, communication, and safety standards.
We are looking for people who share in our mission of sustainability, believe in delighting our customers with top-notch service and ultimately, who appreciate an employee culture built on hard work, respect and open communication.
If you are interested in becoming a member of a growing, creative and dedicated team and believe in the power of reclaim and reuse, please read on!
Benefits:
Lovett Deconstruction provides a generous package of employee benefits including:
100% Employer-paid Medical, Vision & Dental Insurance offerings
100% Employer-paid Long Term Disability
100% Employer-paid Life and AD&D Insurance.
401(k) retirement plan available to all employees, with an employer match.
2 weeks of accrued vacation to start
5 paid sick days
6 paid holidays
8 paid hours for volunteering
1 monthly massage
Monthly team lunches
Professional Development & Tuition reimbursement
Discounts in our Salvage Shop
Job Description:
Our HR & Administrative Assistant works closely with both the General Manager and HR Director. In this role the HR & Admin Assistant provides essential administrative support to the HR department while assisting with various day-to-day operations of the office. The position plays a key role in ensuring the smooth functioning of HR processes, employee records, recruitment support, performance review tracking, HR compliance and office administration.
This role understands the prioritization of duties and works with little supervision. Their clear, direct and consistent communication is an asset and establishes a calm and orderly atmosphere.
As a main point of contact for office visitors, customers and employees, it is essential that our HR & Admin Assistant exudes warmth and a generous sense of hospitality. They strive to learn all there is to know about business operations and our clients so they can consistently share the most up to date information while embodying our mission, vision, and values.
Essential Duties & Responsibilities:
Administrative Duties Office Management:
-Maintain efficient office systems and oversee space management
-Answer phones, manage incoming and outgoing correspondence
-Track & manage office, retail and facilities’ inventory supplies & refreshment needs for various departments.
-Order food, drinks and other supplies as needed for the office & crew.
-Ensure all meeting spaces are clean and set-up for internal events.
-Proactively gather information to create a monthly company memo.
-Maintain and distribute notes for all meetings attended
-Maintain orderly Google Drive & server folders.
-Manage office repairs & tech, cleaning crews, & furniture organization.
HR Assistance Recruitment:
-Post job openings on various job boards and company website
-Assist in applicant tracking process, review resumes, coordinate interviews, communicating with candidates, etc.
-Prepare interview materials & maintain documentation post-interview.
-Manage and maintain applicant tracking system (ATS).
HR Assistance Onboarding & Employee Integration:
-Coordinate all onboarding processes and documentation
-Schedule and prepare team for new hire orientations
-Assist with the setup of new employee accounts
HR Assistance Performance Management:
-Track and schedule performance reviews for all employees.
-Assist HR leadership in compiling performance review data and generating reports.
-Maintain performance evaluation records and files.
HR Assistance General:
-Provide support for HR-related projects, such as employee surveys, training programs, and benefits administration.
-Respond to employee inquiries regarding HR policies and procedures.
-Assist in the maintenance of up-to-date employee records to ensure compliance with legal requirements.
HR Assistance Employee Events:
-Plan, organize, manage and host festive employee gatherings
-In collaboration with other departments, support the facilitation workshops for staff on a variety of topics.
Skills, Competencies & Qualifications:
-High school diploma or equivalent required. A certification in Human Resources, Business Administration, or a related field is preferred.
-1-3 years of administrative or HR support experience, ideally in a fast-paced environment.
-Experience with Project Management, HRIS and Applicant Tracking System, is a plus.
-Ability to manage confidential information with discretion
-Strong organizational skills with attention to detail
-Familiarity with HR practices and compliance is preferred
-Ability to create documents that are accurate and detailed
-Working knowledge of G Suite Applications and Microsoft 365 Suite
-Ability to manage time effectively to balance competing priorities & address tasks in a timely manner.
-Ability to communicate clearly through verbal and written communication with colleagues, clients and customers
-Skill and comfort in searching for creative solutions to evolving challenges
-Ownership of projects and requests through inception to completion
Physical Demands (Physical, Mental, and Environmental):
The following capabilities are required in order to perform the essential functions of this position. Reasonable accommodations that do not create an undue burden on the company are available to address the following requirements.
-Ability to perform repetitive movements
-Sitting, standing, walking, walking up stairs, talking, seeing and hearing are required. Reasonable accommodation can be provided to persons with disabilities to permit them to perform required tasks
-Ability to occasionally lift up to 30 lbs
-Ability to work well with others in a collaborative environment
-Capable of communication via text message, group text message and email
-Ability to work effectively in an open office environment with low to moderate noise levels
-Highly responsive to communication and feedback and offers feedback constructively and respectfully
-Maintains a positive attitude & works well with team
-Capable of working with a range of personalities, and respectful of diverse backgrounds and levels of experience.
-Reliable transportation and the ability to drive around the Portland area.
Reports to:
This position reports directly to the HR Director and General Manager and interacts with owners, all departments, staff, as well as external clients and vendors. No direct reports.
Hours:
This is a full-time, in-office position, Monday - Friday, 8:00am - 4:30pm
Compensation:
Hourly, full-time. We evaluate our compensation offerings according to market medians and internal pay equity. The hourly pay range starts at $25 per hour, increasing depending on experience.
How To Apply:
If you believe that you would be the perfect fit for our team and you have the skills and experience to back it up, please apply to this posting with your resume. We’d love to learn about your interest in applying for this role so a cover letter is most welcome!
Please: No recruiters or phone calls, please.