Vacancy caducado!
Primary Job Functions
Supervise Meetings and Sponsorships staff
Manage sponsorship opportunities with corporate pharmaceutical/device companies
Ensure sponsorship materials are completed and ready for distribution in a timely manner
o Prospectus, National Sponsorship, Eat Drink & Learn, Symposia, and other sponsorships available
Create a monthly sponsorship report for President
Negotiate and manage contracts for assigned company conferences/meetings venues including banquet orders
Participate in planning calls for all company conferences/meetings
Travel to company conferences/meetings as needed
o Onsite management of exhibits at company conferences/meetings
Maintain accurate records of exhibit/sponsor registrations, recording of payments, etc.
Duties
Manage all aspects of exhibits for company conferences/meetings
o Develop and maintain relationships with exhibitors
o Procure signed agreements and payment from exhibitors
o Complete necessary agreements and applications, with discretion, that may be required by companies seeking to exhibit
o Maintain tracking list of exhibitors per location
o Provide direction for exhibit hall layout and registration to the venue and onsite staff
o Management of exhibit hall layout and registration as needed
Research and negotiate contracts for venues and banquet orders for company conferences/meetings
o Research potential venues and develop cost/benefit comparisons charts for President
o Negotiate and secure contracts with venues to meet conference requirements
o Provide direction on conference requirements to venue staff throughout the planning, as needed
o Provide room layout diagrams to venue staff to meet conference requirements
o Review and secure final banquet orders
o Schedule meetings with venue staff and HCME onsite staff prior to each company conference/meeting to review program requirements
o Serve as onsite liaison to venue staff, as needed
o Review all final charges from the venue
o Ensure final payments are delivered to the venue
Travel to company conferences/meetings as needed
o Serve as HCME representative to learners and CME partners
o Manage exhibits onsite at company conferences/meetings
o Onsite management of all HCME responsibilities
Preferred 3-years + Experience:
CME-Continuing Medical Education a plus
Conference/Meeting Planning
Exhibit Management
4-year college degree
Vacancy caducado!