We are a fast-paced boutique law firm in Eugene looking for the right candidate to support our busy office. Our firm prioritizes ensuring clients receive an exceptional legal experience built on our personal and friendly approach. We are looking to hire an entry level, part-time, in-office administrative support professional. Applicant must provide support to the front desk assistant, answer busy phones, multi-task, greet clients in a professional and friendly manner, have good work ethic, and be team-oriented.
Job Description:
Provide back-up phone support for front desk
Office inventory and vendor contact – keeping track of office supplies and ordering supplies as necessary
Client intake – be the initial contact for new client calls, conducting initial client interview and creating the new client file
Coordinate office events – be the point person for coordinating holiday events and volunteer opportunities for the office staff
Office Billing Support – take payments from clients and track client invoices to follow up for payments. Payment of vendors bills
Notary Services – provide notary services and support to clients in the office
Administrative Support - Assist in administrative tasks, including scanning, copying and document organization/filing
Requirements:
At least 1 year of related office experience
Familiar with Word and Outlook
Ability to learn new software
Strong skills in communication and client relations
Ability to multi-task in a fast-paced environment when necessary
Self-starting and proactive attitude
Professional, positive appearance and attitude
Detail oriented and organized
Reliable and punctual
Willingness to learn and operate effectively as part of a small team.
Our firm focuses on estate planning and administration, probate, and business law. Related experience is not required for the motivated applicant willing to learn. Our mission is to provide friendly and accessible legal services to our clients. We have an excellent team that works hard to support each other and our clients. This is an excellent opportunity to learn new skills and grow personally and professionally.
The hours of this position are Monday through Friday, 8:30 am to 1:00 pm with potential to increase to full time. Compensation $18-$22/hr. depending on skill level and experience. Benefits for qualifying candidates include: health insurance, PTO, and IRA with up to 3% match.
If you are interested in applying for this position, please send your resume, references, and a cover letter telling us more about yourself via email through this ad. All inquiries and applications will be treated with strict confidentiality. Please do not contact our business directly.
Bottom line: Our team seeks to add individuals that value kindness, teamwork and customer service and care about doing the job right. If you embody these skills, whether or not you have the experience, then send in your materials and mention how you demonstrate these four values, and you will receive an interview.