A lovely family (including 2 children and dogs) is seeking to add a Personal Assistant to streamline household operations. The ideal candidate will be collaborative and interface with staff including nannies and Family Office Administration. The Personal Assistant will be responsible for office administration, household organization, vendor management and staff oversight.
This position requires 20 hours per week, Monday-Friday with most work conducted remotely with weekly check-in meetings with principals at family house. Bilingual in English and Spanish preferred. Local Candidates Only.
Responsibilities:
Manage personal and business correspondence and communication with Family Office
Maintain and coordinate family calendars
Manage and interface with contractors for house remodel and schedule meetings
Manage household staff schedules (4 nannies)
Maintain an organized system for managing tasks, reminders, and deadlines
Arrange travel/ vacations, itineraries, accommodations, and transportation
Reconcile credit card statements and household accounts
Coordinate personal services, including appointments
Manage errands such as shopping and any household inventory
Oversee the maintenance and care of personal vehicles
Ad hoc projects as requested by principals
Requirements:
Prior experience supporting families in personal and professional capacities
Proven ability to manage family household accounts
Tech-savvy, with proficiency in Microsoft Office, Google Suite, and other applications
Exceptional written and verbal communication skills
Highly organized and proactive, with a strong ability to prioritize tasks
Discretion and professionalism in handling confidential matters
Ability to collaborate effectively with household staff and Family Office
Location: Bend, OR (97703)
Contract Length: Part-time
Schedule: Monday-Friday, 20hrs/week remotely with weekly in-person check-in with principals
Salary: $35-40/hr.
Employment is contingent upon a clear background check and verification of references