Job Title: Office Administrator
Location: Bend, OR
Employment Type: Part-Time
Job Summary:
We are seeking a highly organized, detail-oriented, and proactive Office Administrator to take the lead on general office management and key administrative duties. This position will involve overseeing daily office operations, managing financial reconciliation, coordinating administrative tasks, and providing support to various teams within the company. The ideal candidate will possess excellent communication skills, a strong understanding of financial processes, and the ability to multitask efficiently in a fast-paced environment.
Key Responsibilities:
General Office Management:
Oversee day-to-day office operations and ensure smooth running of administrative activities.
Coordinate office supplies and inventory, including ordering, tracking, and maintaining necessary stock.
Maintain a clean, organized, and professional office environment.
Financial Reconciliation:
Perform regular reconciliation of financial records, including accounts payable and receivable.
Prepare financial reports and ensure all invoices and receipts are accurately processed and recorded.
Assist with budgeting and tracking expenditures to ensure financial accuracy.
Administrative Support:
Serve as the main point of contact for all office-related inquiries and communication.
Organize meetings, appointments, and events for the team and leadership.
Manage office scheduling and coordinate travel arrangements for employees, as needed.
Document Management:
Maintain accurate filing systems, both digital and physical, for all office documents.
Ensure all records are up to date and comply with company standards and legal regulations.
Collaboration and Communication:
Support the leadership team with administrative tasks, such as preparing reports, managing correspondence, and creating presentations.
Work closely with internal teams to ensure smooth coordination of office activities.
Qualifications:
Proven experience as an Office Administrator, Office Manager, or similar role.
Strong knowledge of office management and basic financial reconciliation.
Familiarity with office management software (e.g., Microsoft Office, Google Workspace, QuickBooks, etc.).
Excellent organizational and multitasking skills.
Strong attention to detail and accuracy in managing financial records.
Good communication and interpersonal skills, with the ability to collaborate effectively with various teams.
Ability to handle confidential information with integrity and discretion.