Join Our Team as a part-time Administrative Assistant!
Are you ready to be the linchpin of our operations, supporting various departments with your administrative prowess, AR/AP finesse, and client service savvy? If you're looking for a dynamic role where no two days are the same, we have the perfect opportunity for you.
Position Overview: As our Administrative Specialist, you'll play a vital role in ensuring seamless operations across multiple facets of our business. Join us in creating an efficient and positive office environment where every day brings new opportunities!
KEY RESPONSIBILITIES
- Front Desk Coverage: Manage the phone system, greet guests as they enter the office, and oversee incoming/outgoing mail and shipments while maintaining a clean and organized office environment.
- Filing Systems Maintenance: Organize and maintain customer and vendor files, accounts payable folders, and vehicle information as directed by the Operations Manager.
- Inventory Management: Keep track of shop and office supplies to ensure we have what we need.
- Accounts Payable: Handle QuickBooks entries for accounts payable efficiently.
- Payroll Support: Assist with payroll data entry by sorting employee hours for the Operations Manager.
- Vendor Management: Maintain up-to-date information on vendors and subcontractors.
- Documentation: Print walkthrough sheets and make confirmation calls as needed.
- Project Assistance: Support special projects and initiatives as assigned.
- Marketing Tasks: Help with marketing efforts, including planning events, taking pre-project photos, ordering materials, sending customer thank-you cards, and managing social media.
- Lead Management: Maintain lead opportunities in BuilderTrend and HubSpot.
- Administrative Support: Provide essential support to project managers.
- Process Improvement: Collaborate on creating and refining office processes and procedures.
This position will start at 20 hours per week, with the potential to grow.
QUALIFICATIONS
Ideal Candidates Have:
· Proven experience in administrative, accounting, or relevant roles is preferred.
· Proficiency in QuickBooks; familiarity with BuilderTrend is a plus.
· Excellent communication skills and a knack for building strong relationships.
· Strong organizational abilities and a keen eye for detail.
· Prior experience in the construction industry is advantageous.
BENEFITS
· Opportunities for growth and professional development.
· A supportive team environment where your contributions are valued.
· We are a family-oriented company that truly embraces work life-balance.
· The chance to work with a company committed to excellence and innovation.
If you're ready to take on a dynamic role where your skills will make a real difference, we want to hear from you! Join us in shaping the future of our company and making a positive impact in our community. Apply today to embark on an exciting journey with us! Insert details about how to apply.
Total Home Solutions
Check us out: https://www.mytotalhomesolutions.com/
Job Type: Part-time
Pay: $20.00 per hour
Expected hours: 20 per week
Schedule: 8 hour shift - Day shift - Monday to Friday
Work Location: In person