Description We are seeking a competent and organized Administrative Assistant/Receptionist to join our team. The ideal candidate will be the first point of contact for visitors and clients, providing exceptional customer service and administrative support to various departments within the organization. This role requires strong communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.Responsibilities:Reception Duties:
Greet and welcome visitors in a professional and friendly manner.
Answer and direct phone calls promptly and accurately.
Manage incoming and outgoing mail and packages.
Maintain cleanliness and organization of the reception area.
Administrative Support:Provide administrative support to various departments as needed.
Assist in scheduling meetings and appointments.
Coordinate travel arrangements and accommodations for staff.
Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
Data Entry and Record Keeping:
Maintain accurate records and databases.
Input data into spreadsheets and databases.
Ensure confidentiality of all sensitive information.
Office Management:
Order and maintain office supplies inventory.
Coordinate maintenance of office equipment.
Assist in the coordination of office events and meetings.
Customer Service:
Handle inquiries and provide information to clients and visitors.
Resolve complaints and issues promptly and professionally.
Ensure customer satisfaction by delivering high-quality service.
Benefits:Our comprehensive benefits package includes 100% coverage for medical, dental, disability, and life insurance, ensuring that you and your family have access to essential healthcare services and financial protection. We believe that investing in our employees' health and security is essential to creating a positive and supportive work environment.Requirements
High school diploma or equivalent; additional certification in Office Management or Administration is a plus.
Proven experience as an administrative assistant, receptionist, or office assistant.
Proficient in Microsoft Office Suite (Word, Excel, Outlook).
Excellent communication and interpersonal skills.
Strong organizational and time-management abilities.
Attention to detail and problem-solving skills.
Ability to work independently and prioritize tasks effectively.
Professional demeanor and positive attitude
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .