Job Title: Personal Assistant to General Contractor
Location: Oklahoma City, OK
Pay Range: $16–$22 per hour DOE
Job Description:
We are seeking a highly organized and proactive Personal Assistant to support a busy General Contractor specializing in remodels and roofing. The position is part time with a minimum of 25 hours per week and the potential for full time hours based on seasonal workload. The ideal candidate will handle a variety of administrative and project management tasks to ensure smooth day-to-day operations. You will be assisting with everything from managing schedules to coordinating projects and handling client communications. If you are detail-oriented, adaptable, and have strong communication skills, we would love to hear from you.
Key Responsibilities:
Administrative Support:
Schedule management, answer emails, calls, and organize important documents like permits, contracts, and invoices.
Project Management Assistance:
Help with scheduling, updating project timelines, and assisting in budget tracking. Liaise with subcontractors, suppliers, and clients to ensure smooth progress.
Supply and Vendor Management:
Research and order materials, compare prices, manage relationships with vendors, and ensure timely delivery of supplies.
Client Relations:
Assist with preparing proposals, contracts, estimates, and maintaining positive relationships with clients. Handle customer inquiries and updates.
Invoicing and Payments:
Assist in generating and tracking invoices and payments, managing accounts payable and receivable, and overseeing payroll.
Permit and Licensing Assistance:
Assist with acquiring building permits, keeping up with local building codes, and ensuring project compliance.
Key Characteristics:
Strong organizational skills:
Ability to manage multiple tasks, prioritize effectively, and maintain attention to detail in a fast-paced environment.
Excellent communication:
Clear, concise, and professional communication skills, both verbal and written, to interact with clients, suppliers, and the team.
Proactive problem-solving:
Anticipate needs and potential challenges before they arise, offering solutions to improve efficiency.
Tech-savvy:
Comfortable with office software, cloud-based management systems, and social media platforms.
Adaptability and flexibility:
Ability to handle unexpected tasks and changes in plans as they arise, maintaining a calm and professional demeanor.
Requirements:
Previous experience as a personal assistant, administrative assistant, or project coordinator (construction industry experience is a plus).
Proficiency with Microsoft Office, Google Suite, and project management software.
A valid driver’s license and reliable transportation.
Ability to work both independently and as part of a team.
Benefits:
Competitive pay between $16–$22 per hour, depending on experience.
Flexible hours and the opportunity to grow with the company.
To Apply:
Please send your resume and a cover letter outlining your relevant experience by replying to this post.