Administrative Assistant I

Position Purpose: Provides administrative and clerical support to assigned group.Primary Duties/Responsibilities: Performs clerical and administrative duties including typing documents, correspondence and reports for assigned department. Composes and initiates routine correspondence and memoranda. Edits and proofs documents for grammar, spelling, and clarity of expression, organization, and conformance to company specifications. Proofs art or graphics and verifies that art and text agree.Enters data from various sources to maintain and update various databases and spreadsheets. Ensures data integrity by verifying input and calculations.Creates, runs and distributes standard and customized periodic reports, to communicate follow-up requirements and to summarize reports, etc.Works with assigned team to develop and maintain standard templates, descriptions and sections of presentations to maximize efficiency and reduce turnaround time.Screens telephone calls and visitors. Answers basic questions and provides information. Takes accurate phone and verbal messages and ensures that messages are delivered in a timely mannerMaintains organized computer and/or hard copy files for easy identification and retrieval.Maintains inventory of departmental office supplies. Prepares purchase requests for above items and coordinates with purchasing department.Occasionally schedules & maintain calendar of meetings & travel itineraries. Occasionally coordinates associated arrangements. Occasionally plans, coordinates and makes arrangements for on-site and offsite Conferences, meetings and special events. Ensures accurate and timely communication to involved parties.Assists others in facility / office as needed. May assist with departmental human resource functions, which may include preparation of confidential personnel information and new hire orientation.Uses initiative in carrying out recurring assignments. Asks for direction whenever events don't unfold as previously discussed. Uses judgement in order to plan and organize work to achieve pre-determined individual and departmental goals.Work Environment: Spends most of time in an office environment.Occasional visits to plant areas.Possible Work Hazards: Must take care in moving or lifting office supplies. Infrequent exposure to plant hazards including noise, heavy equipment, chemicals and fumes.