OverviewThe Supervisor, Payroll directs the weekly work flow of the payroll processing and identifies payroll system related problems, researching through to solutions. The Supervisor, Payroll provides information regarding the company’s payroll policies and procedures. Communicates and assists employees and managers in payroll practices. Confidentiality and data integrity are essential to this position.Responsibilities
Supports CommonSpirit Health at Home’s mission to make the healing presence of God known in our world by improving the health of the people we serve, especially those who are vulnerable, while we advance social justice for all. Our mission aligns and supports with that of our parent health system; supports CommonSpirit Health and CommonSpirit Health at Home’s values, strategic goals and high standards of customer service; consistently lives People First Behaviors; and follows the policies and procedures of the organization.
Adheres to the Corporate Compliance Program, including confidentiality of HIPAA protected health information. Maintains confidentiality of patient information.
Manages the documentation of policies and procedures for all payroll related systems.
Supervises the payroll coordinators and directs the branch Payroll Representatives in the completion of the weekly payroll process, answers daily questions, researches problems and aids in problem solving.
Works collaboratively with our ADP Account Manager; Director, Payroll; and Controller to resolve any federal, state, and local tax filing discrepancies.
Works collaboratively with Human Resources and General Accounting departments to ensure policies and procedures are followed accordingly.
Seeks ways to improve the flow of information between the branches, H.R. and Payroll that would increase efficiency and productivity.
Provides support to the Controller for documenting and calculating quarterly and annual bonus figures.
Coordinates year-end processing activities with Director, Payroll to produce accurate W-2’s as well as the set up required for payroll and deduction processing occurring for the new calendar year.
Manages the set-up of new employees in Time and Attendance system. Updates any rate, department and status changes.
Assist with the set-up of new company and/or locations within payroll and other systems to include mapping for the General Ledger.
Provides research assistance to Director, Payroll and Controller in determining taxability of specific and unique employee transactions.
Coordinates transmission of tax files to ADP within established guidelines. Resolves any suspense items.
Coordinates set-up and maintenance of pay rates, pay classes, and shift/holiday differentials in Horizon. Educates Director, Operations of system limitations.
Oversees the accurate verification of all void entries in PeopleSoft before completing the confirmation.
Researches and reconciles outstanding payroll checks for General Accounting to determine if unclaimed funds.
Has knowledge of the Director, Payroll duties enough to assume the role when the Director, Payroll is unavailable.
Performs all duties of the Payroll Coordinator as back up to the payroll staff.
Responsible for the maintenance of offsite storage records for CommonSpirit Health at Home.
All other duties as assigned.
QualificationsAssociate’s Degree or equivalent.Certified Payroll Professional Certification (CPP).Two years previous experience as a lead representative in a payroll functionMinimum of four years’ experience processing computerized payroll in a large size firm.Knowledge of general rules and principles of the Fair Labor Standards Act. Knowledge of federal, state and local withholdings and deductions. Knowledge of basic accounting principles.Individual should be detail-oriented, a team player, able to work well under pressure in a fast-paced environment to meet weekly deadlines, able to preserve confidentiality, and should have the ability to make independent decisions with minimal direction. Strong oral and written communication skills.Pay Range$24.35 - $33.47 /hourWe are an equal opportunity/affirmative action employer.