Description The Order Entry Specialist will play a critical role in managing and processing order-related activities to ensure accuracy, compliance, and alignment with company procedures. The ideal candidate demonstrates excellent attention to detail, organizational skills, and the ability to manage sensitive information in a high-pressure environment. Responsibilities include, but are not limited to, the following:Key Responsibilities
Order Management and Processing:
Efficiently process all activities documented within the order entry mailbox.
Carefully review all product orders to ensure completeness and accuracy.
Accurately enter a variety of financial, commercial, enterprise, and national account orders into Solomon ERP system.
Budget Creation and Revenue Tracking:
Utilize data from Big Machines to create budgets in Microsoft Excel and integrate them into Solomon for accurate revenue recognition.
Log and track all recurring monthly revenue services sold, ensuring data integrity for sales compensation.
Monitoring and Documentation Compliance:
Audit monitoring and service maintenance orders for accuracy and direct them to appropriate internal teams for processing.
Confirm receipt of all required documentation from the sales team and submit to the Contract Administration team in accordance with compliance protocols.
Assist the sales team with questions related to order documentation requirements.
Reporting and File Management:
Maintain detailed project files on Microsoft SharePoint, ensuring accuracy and accessibility.
Process updates such as change orders and cancellations as needed.
Operational Support and Collaboration:
Provide assistance with special projects as assigned by management.
Serve as a backup for other team positions in coordination with department requirements.
Maintain composure while handling urgent or sensitive situations involving executives, clients, or internal staff.
Skills and Qualifications:
Advanced proficiency in Microsoft Excel, CRM Software, and ERP platforms (such as Solomon).
Strong organizational, analytical, and problem-solving abilities.
Proven ability to handle and protect sensitive and confidential information.
Excellent verbal and written communication skills.
Experience working collaboratively in cross-functional teams.
This role offers an exciting opportunity for detail-oriented professionals who are skilled in order management and operational support to make a meaningful impact within the organization. Additional responsibilities may be assigned by the manager as business needs evolve.Requirements Proficiency in billing procedures and data entry tasks Demonstrated ability in invoice processing and management Strong skills in Excel for financial data organisation and analysis Experience with SAP and Great Plains Solomon for business process management Familiarity with commercial contracts and their administration Ability to manage and administer contracts effectively Excellent organizational skills and attention to detail for accurate record keepingRobert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .