Management Company for multiple Apartment Communities is looking for a maintenance coordinator assistant job duties include:
Generate and maintain detailed PO request forms.
Contact site managers to confirm work has been completed by vendor correctly.
Match approved PO forms with incoming invoices.
Communicate with site managers and maintenance personnel on the coordination of on-site maintenance.
Communicate with site managers and maintenance personnel on the coordination of all quarterly inspections.
Communicate and collaborate with vendors, old and new.
Communicate and collect detailed estimates to include the scope of work, location of work, description of repairs from vendors as needed. Review the estimate to ensure it includes the specific concerns from vendors as needed.
Collect, review, and maintain monthly property inspection sheets for each property. Contact site manager for clarification if needed.
Maintain all workers comp and general liability certificates for all vendors. Review and confirm policies are current.
Create invoices as needed for tenant charges.
Create Security Deposit allocation for moved out tenants.
Maintain a vacant unit spreadsheet, to reflect most current vacancies and the work that needs completion.
Miscellaneous tasks as requested by the General Manager and/ or the Owner(s).