IP Coordinator - UKIFS Ltd.

For more information on UKIFS, visit: https://careers.ukaea.uk/wp-content/uploads/download/UKIFSCandidateRecruitmentPack.pdf The salary for this role is £31,100. Onsite working is expected for 3 days each week, however, we actively support requests for Flexible Working.Employees of UKIFS can be based at either of our sites; West Burton, Nottinghamshire or Culham, Oxfordshire.This role requires employees to complete an online Baseline Personnel Security Standard (BPSS), including The Disclosure & Barring Service (DBS) checks for criminal convictions and possibly a search of open source data.The Role  As IP Coordinator, you will play a pivotal role in providing both technical and paralegal support and coordination services to the IP function to support ongoing activities which include working closely with other divisions, programmes, and external organisations to generate and identify novel technology solutions; protect UKIFS intellectual property and work on the development of these innovations. You will be involved in supporting the administration of UKIFS IP protection processes which include liaising with inventors from different divisions and programmes and with external IP law firms and patent search firms to initiate and track the progress of applications and searches. You will be expected to work across complex, projects within UKIFS, and act as an advisor to project managers and Innovation leads, specialising in IP management processes. In addition, you will be responsible for supporting and facilitating project activities liaising directly with Innovation leads and project managers to ensure delivery milestones. You will support the development of an innovation pipeline and UKIFS IP, which will include technical innovations that may arise from UKIFS staff, contracts, collaborations or elsewhere.Key Accountabilities:Provide the paralegal services for UKIFS IP function including but not limited to: preparing official forms for UK, EP patent and design applications; completing official documentation;  preparing case reports; liaising with external IP law firms and patent search firms; support the handling of general IP prosecution matters, including monitoring patent filing deadlines, ensuring required actions and documentation are complete and liaising with external patent law firms to ensure deadlines are met.Be responsible for continuous improvement of all IP processes including case management to log, monitor and report on the progress of IP protection activities and reporting.Manage budget spreadsheets and provide IP forecasting to Innovation Division project manager for all formal reporting and ad hoc information requests.Manage the programme and project document management process including uploading to SharePoint and TDMS, formatting, attribute mapping, workflow tracking, distribution and storage in the correct databases to allow work to be easily stored and retrieved.Monitor a generic IP inbox and act as a first point of contact for project and IP related queries.Support teams with procurement activities and produce technical reports, specifications and Tender Documentation with supervision. Act as a requisitioner/Responsible Officer within Unit 4 business system.Manage Technical Secretary duties for the Innovation Division including organising technical meetings and supporting the Chair in taking and distributing minutes and action follow up.Provide Technical Coordinator support for ad-hoc tasks to ensure business, programme and project delivery.Support planning and managing site visits from external visitors, including setting agendas with support.