Vacancy caducado!
Notary Public Preferred- To apply please email resume with cover letter. No phone calls.
Job Summary
Member of the Accounting & Front Office Team, who reports directly to the company Controller, that assists in accurately processing and recording of the company's Payroll and Accounts Payable, while maintaining compliance with current payroll tax and labor laws, and company policies. Responsible for providing exceptional customer service to coworkers, customers, and vendors.
Principal Duties
Perform daily, weekly, monthly, quarterly, and annual payroll tasks. This includes managing the workflow
and communicating with team members to ensure all payroll transactions are processed accurately and
timely.
Compiling payroll hours and associated job costing data using timesheets, Excel, and various other software
applications provided for processing tasks.
Processing and remitting employee payroll garnishments, and deductions for health and supplemental
insurance, employee savings, and federal and state withholding taxes.
Processing required quarterly and annual state and federal payroll tax forms.
Coordinate new hire intake procedures including processing new hire paperwork, setting up new hires in the
payroll processing software, coordinating drug tests, issuing equipment such as cell phones, ordering credit
cards, training on job related software applications, and safety as directed by department supervisors.
Tracking employee benefit eligibility, notifying employees as they become eligible for benefits, and processing
paperwork to set up employees to participate in benefits offered.
Pre-screening applicants by reviewing resumes that come through Indeed and/or other staffing support
service providers that the company is working with.
Maintaining expense tracking software applications and recording all company related employee expenses
into the General Ledger.
Receiving, opening, and routing new mail to various departments.
Processing and/or research of all types of Accounts Payable invoices and payments using a variety of systems
including the companies accounting software, expense tracking applications, purchase order logs, and online
vendor accounts. Reviewing and coding invoices to the proper General Ledger accounts.
Maintaining Accounts Payable files, including scanning copies of unpaid and paid invoices to the appropriate
files on the server.
Respond to vendor inquiries and requests.
Shared Front Office Team Duties
Front door traffic, answering the phone, and routing calls.
Supporting the estimators, field supervisors, and project managers by providing information requested, on a
need to know basis, regarding jobs and employees whom they directly supervise.
Scanning and filing office documents and maintaining current job files.
Entering new jobs into the accounting system and creating both physical and digital folders with required
documents for all new jobs. Requesting certificates of insurance at that time and placing a copy in the
relative folders.
Planning company meetings and gatherings as directed by the Controller.
Expected Areas of Competence
Strong communication interpersonal skills and the ability to interact with employees at all levels in the
organization.
Ability and willingness to meet deadlines, improve processes, offer team member support, and increase
efficiencies.
Evaluation of Performance
All front office team members report directly to the Controller who will continuously evaluate members
performance based on their ability to accomplish job duties in an efficient manner, while maintaining a
positive attitude towards tasks and special assignments.
Vacancy caducado!