Receptionist/Administrative Assistant

Global asset management firm located in Midtown, Manhattan is seeking to hire a Temporary to Permanent Receptionist/Administrative Assistant to provide primary reception and administrative coverage for the office. They will also provide general office and facilities support. The position reports directly to the Director, Global Administrative Services, requiring 5 days on-site from 8:30am-5:30pm daily. The ideal candidate is highly detail-oriented with a mature and professional demeanor. Responsibilities:Provide primary reception and telephone coverage; Handle incoming calls in a professional and courteous mannerProfessionally greet and direct all visitors, including clients and vendorsCoordinate all conference room bookings, following company procedure: receive requests for bookings from staff members and create Outlook calendar invitesAssist in the day-to-day front office administrative and facility related activitiesMaintain the office's reception, kitchen, conference rooms, supply, mailroom and printer areasMaintain office supply inventory list and order supplies; Stock the kitchen, supply room, printer locations and restrooms (if internal) maintaining all in a neat and organized fashionCoordinate catering needs for client and other office meetings or eventsProvide administrative support to office employees or employees that may visit (Clients and Lighthouse Group employees)Coordinate transportation service and other travel-related arrangements as neededSubmit building maintenance tickets for facility related servicesAssist with facilities onboarding (key fob access, ID badge coordination and desk setup)Coordinate and implement all remote visitor access and flex desk setup processesPerform filing, printing, binding, shipping and data entry tasks as needed for various departmentsUpdate and distribute company telephone directory as neededUpdate and maintain various internal employee and vendor listsAssist with updating and maintaining the office policy and procedure manuals; Take the lead in maintaining the latest version and any updates for the office locationCoordinate the ordering and distribution of company print materials including business cards, letterhead, and marketing materials as neededSort and distribute incoming/outgoing mail including faxes and priority overnight mailOrganize domestic and international couriers and shipping servicesMaintain office records and other documentation thoroughly and accurately, in accordance with company policies. This includes required employment law posters as neededProvide administrative and coordination support for various business office projects and tasksProvide administrative assistance to various company departments as needed including collating data, preparing reports, marketing materials and data entry tasksEnsure completion of all office logs including sign-in and security proceduresEvent planning and coordinationAvailable to stay late to meet deadlines or for after-hour emergencies as neededProvide back-up support and coverage for the Lighthouse Office AdministratorOther duties may be assigned by the Director, Global Administrative Services, and other senior managersQualifications:Team player with the ability to multi-task and prioritize. One should be able to achieve goals and satisfy deadlines in an accurate, timely, and efficient manner. This individual must be process and detail-oriented, with the ability to identify opportunities for improvement within the stated areas of responsibilities noted above;Minimum of 3-5+ years' of recent experience in providing administrative support and office coordination tasks in a fast-paced corporate officeProficient in Outlook, Word, PowerPoint and ExcelCommunicate with the highest degree of transparency and follow-up within reporting lineAbility to communicate in a professional and courteous mannerExcellent professional written skills is requiredDemonstrate the ability to coordinate multiple projects concurrently including providing necessary project status follow-upStrong work ethic and comfort level working in a high-volume environmentAbility to work independently while fostering a collaborative environment and functioning in a team structureExcellent customer service skills with a strong attention to detailProfessional disciplined and organized work stylePunctuality and reliability are essentialCourteous and professional demeanor requiredAbility to work effectively with all levels of management within the company and promptly resolve issues or recommend improvements in a positive solution-driven mannerCompensation/Benefits:70-80K Base + Discretionary Bonus + Benefits Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. We look forward to working with you.Beacon Hill. 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